Kirby Cultural Arts Complex Administrative Support

Person County Government; Roxboro (NC); On-site; USD 17,000 - 25,000; Part time

Job summary

Person County Government seeks dependable, organized, and customer-focused Part-Time Administrative Support Staff to assist the Kirby Cultural Arts Complex in its daily operations. The role requires attention to detail, professionalism, and flexibility in a busy environment.

Responsibilities include opening the gallery, handling emails/voicemails, preparing documents, managing social media, coordinating rentals, and supporting events with light tech tasks.

Qualifications

• Completion of sufficient education to ensure the ability to read and write.
• Some experience in building cleaning work.
• Ability to work in a busy environment with shifting priorities.

Responsibilities

• Open gallery and manage daily operations.
• Respond to voicemails and emails promptly.
• Prepare documents, reports, and presentations using basic software.
• Maintain social media and media relations for the Complex.
• Handle gallery rentals and facility use processes.
• Perform daily accounting tasks following procedures.
• Assist in shows and events including light/tech setup.
• Provide customer service to public officials and the public.
• Complete custodian duties (cleaning, trash, restrooms).
• Backup for other staff and related duties.

Skills

Customer service

Organization

Attention to detail

Communication

Education

Basic education (read and write)

Job description

Person County Government is seeking dependable, organized, and customer-focused Part-Time Administrative Support Staff members to support the day-to-day operations of the Kirby Cultural Arts Complex, a dynamic, multi-programmatic facility that serves as a hub for arts, culture, entertainment, and community activities.

This position provides essential administrative and operational support to help ensure the smooth and effective delivery of programs, events, and services at the Complex. The ideal candidates will be detail-oriented, professional, and comfortable working in a busy environment where priorities may shift based on programming, events, and community needs.

If the position you are applying for requires a degree, education verification will be required as part of the hiring process.

This is a non-exempt position. Part-time employees cannot work more than 1000 hours per calendar year.

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Open gallery.
• Respond to voicemails and emails promptly and appropriately.
• Maintains visitor log.. Prepares a variety of documents, reports, correspondence and presentations using data bases, spreadsheets, word processing and presentation software; creates some documents with only general instruction.
• Maintains all aspects of social media and main stream media pertaining to the Kirby Cultural Arts Complex which includes:
  • Administer and assist with Gallery Art Shows,
  • Administer rental processes and facility use of the Kirby Cultural Arts Complex.
• Conduct Daily accounting practice following the Person County Finance Department procedures accounting procedures.
• Assists in the preparation and implementation of shows, events, programs, and productions. Performs the operation of light, sound, and all other technical theater equipment as needed for shows, events, programs, and productions.
• Provides customer service; answers a variety of questions from public officials and the general public; prepares a variety of scheduled and special reports for senior management and various government agencies.
• Complete custodian tasks including but not limited to: floors, furniture, restrooms, and trash.

Additional Duties

• Provides back up for other staff
• Performs related duties as required.

• Completion of sufficient education to ensure the ability to read and write, and some experience in building cleaning work.
• Must be available to work during the office hours of 9:00-5:00 Monday-Friday (20 hours per week).