Kids Ministry Administrative Assistant

STAR Educational Media Network, Inc.; Fort Wayne (IN); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Retirement contributions

Paid time off

Job summary

The Chapel Fort Wayne is seeking a part-time KIDS Ministry Administrative Support to help with administrative tasks, check-in operations, and guest experiences for children and families. You will coordinate schedules, manage resources, and maintain ministry records to support a welcoming environment.

Regular hours include Tue, Sun mornings, and Wed evenings (10-15 hours/week). Compensation is commensurate with experience. Benefits include retirement contributions and paid time off.

Qualifications

• Growing relationship with Jesus and alignment with The Chapel's mission, values, and beliefs.
• Strong organizational skills with excellent attention to detail.
• Friendly, welcoming, and able to communicate well with children, parents, and volunteers.
• Experience with church administration, customer service, or office support preferred.

Responsibilities

• Provide administrative support for KIDS staff and ministry events.
• Assist with scheduling, communication, and ministry coordination.
• Organize forms, ministry resources, supplies, and digital files.
• Help maintain the KIDS check-in system and ministry database.
• Assist with registrations, attendance, and volunteer records.
• Troubleshoot check-in equipment and communicate technical issues as needed.
• Support a warm and welcoming experience for new and returning families.
• Assist in maintaining an organized and inviting check-in environment.
• Help maintain KIDS safety procedures and ministry policies.
• Assist with background check tracking and volunteer compliance.
• Maintain accurate ministry records and documentation.

Skills

Strong organizational skills

Attention to detail

Customer service

Communication with children and staff/

Job description

Win: Support the KIDS Ministry through excellent administration, organized systems, and welcoming guest experiences so children, families, staff, and volunteers can thrive.

Reports to: Kids Ministry Director

Who We Are: The Chapel is a non-denominational church in Fort Wayne, Indiana, with about 1,800 people gathering weekly to worship, grow, and serve. Our mission is to help people Believe in Jesus, Grow in their faith, Serve others, and Change their world for Christ. We’re passionate about connecting people to the larger Church and helping them discover real meaning and purpose through an accurate understanding and application of God's Word.

Everything we do is shaped by our core values - to be Biblical, Relevant, Relational, Excellent, and Joyful. We believe that when these values are lived out, people experience authentic transformation and lasting impact. Visit our website to learn more about our essential and distinctive beliefs.

5 Key Responsibilities:

1) KIDS Administrative Support

• Provide administrative support for KIDS staff and ministry events
• Assist with scheduling, communication, and ministry coordination
• Organize forms, ministry resources, supplies, and digital files

2) Check-In & Database

• Help maintain the KIDS check-in system and ministry database
• Assist with registrations, attendance, and volunteer records
• Troubleshoot check-in equipment and communicate technical issues as needed

3) Guest Experience

• Support a warm and welcoming experience for new and returning families
• Assist in maintaining an organized and inviting check-in environment

4) Safety & Compliance

• Help maintain KIDS safety procedures and ministry policies
• Assist with background check tracking and volunteer compliance
• Maintain accurate ministry records and documentation

Qualifications:

• A growing relationship with Jesus and agreement with The Chapel's mission, values, and beliefs
• Strong organizational skills with excellent attention to detail
• Friendly, welcoming, and able to communicate well with children, parents, and volunteers
• Comfortable learning and managing administrative computer systems
• Experience with church administration, customer service, or office support preferred

Regular Work Schedule: Required days: Tuesday, Sunday mornings, Wednesday evenings. Optional Days: Monday, Thursday, Friday. 10-15 hours/week. 12 months.

Compensation commensurate with experience.

Benefits include retirement contributions and paid time off.