Keyboarding Clerk 1 | Purchasing

Passaic County, New Jersey; Paterson (NJ); On-site; USD 38,000 - 60,000; Full time

Job summary

Passaic County, New Jersey, is seeking a Keyboarding Clerk I for the Purchasing Department in Paterson. The role involves front-line clerical duties, answering calls, handling mail, processing documents, and assisting in uploading materials to the County Website.

Proficiency in keyboarding and strong communication are essential. The position is full-time, Union Local 153, with a working test period of 120 days.

Qualifications

• Proficient keyboarding or typing required.
• Previous Government experience preferred.
• Valid New Jersey driver's license required if operating for the duties of the position.
• New Jersey First Act requires residency in NJ within one year of employment.

Responsibilities

• Provide general information in person or over the phone.
• Greet the public; scan, copy, maintain, and upload to the County Website; answer OPRA requests; file; disperse mail; process bid bonds; assist co-workers.
• Enter information into the software system; place orders; monitor payments to vendors.
• Perform tasks accurately within prescribed time frames.
• Hand stamp letters, receipts, and other documents.
• Prepare bid documents and tally sheets for the next day.
• Review vendor activations.
• Use Outlook, Word, Excel and learn other computer programs; apply laws, regulations, policies, standards, and procedures relevant to government purchasing.
• Demonstrate strong verbal and written communication; interact with the public and provide excellent customer service.

Skills

Keyboarding

Customer service

Communication skills

Attention to detail

Tools

Outlook

Word

Excel

Job description

Human Resources

401 Grand Street, Room 404
Paterson, NJ 07505

[phone]
[phone] Fax

• Type: Full Time
• Salary/Pay Rate: $38,039 - $60,331 per year
• Posted Date: 10/02/2026

The Passaic County Purchasing Department is seeking a highly motivated individual with excellent organizational and communication skills. The Keyboarding Clerk 1 role will perform routine, repetitive clerical work involving answering the telephone, attending to customers, processing of mail and other related duties as required by the department.

Examples of work include but aren’t limited to:

• Provide general, routine information in person or over the telephone.
• Greeting the Public, scanning, copying, maintaining, and uploading to the County Website, answering OPRA requests, filing, dispersing mail, processing Bid Bonds, and assisting co-workers when needed. Proofreads documents and correct errors.
• Enter information into the software system, places orders and monitors payment to vendors.
• Perform tasks accurately within prescribed time frames.
• Hand stamps letters, receipts, and other documents.
• Prepares bid documents and tally sheet for the following day.
• Reviews for Vendor Activations
• Using Outlook, Word, Excel, and learning other computer programs and software, knowledge of laws, regulations, policies, standards, and procedures relating to government purchasing.
• Strong verbal and written communication skills.
• Ability to interact with the public and have excellent customer service interaction.

This is a vacant, Union (Local 153), non-competitive position. The selected employee will serve a working test period (120 days) to be considered for permanent appointment. ( info.csc.nj.gov/jobspec/01268.htm )

Requirements:

Education:

N/A

Experience:

Applicants will be required to demonstrate proficiency in keyboarding or typing. Previous Government experience preferred*

License:

Valid New Jersey Driver’s License required if operating for the duties of the position.

Newly hired employees must agree to a thorough background check that may include fingerprinting. Any appointments made from posting which involve movement between unit scopes, may result in a forfeiture of rights to any promotional list in a former unit scope.As of September 2010, in accordance with N.J.S.A 52:14-7, the “New Jersey First Act,” all new employees must reside in the State of New Jersey, unless exempted under the law. If you do not live in New Jersey, you have one year after you begin employment to relocate your residence to New Jersey or secure an exemption.