Law Secretary | County Counsel

Passaic County, New Jersey; Paterson (NJ); On-site; USD 45,000 - 55,000; Full time

Job summary

Passaic County, New Jersey, is seeking a Law Secretary for the County Counsel office to support legal operations, draft resolutions, and manage contracts. This full-time role involves maintaining attorney calendars, assisting in litigation preparation, and coordinating with vendors and county departments.

This position requires NJ residency and a NJ driver’s license, with a thorough background check. Experience with Lexis and e-filing is preferred, and handling confidential information with

Qualifications

• Basic knowledge of legal research tools and Lexis.
• Experience with document management systems preferred.
• Excellent communication and handling of confidential information.
• Strong organizational skills and time management.
• Ability to multi-task and meet deadlines.
• Experience with e-filing in court systems is a plus.
• Team player willing to provide back-up support.

Responsibilities

• Assist in drafting and managing resolutions.
• Ensure timely execution of contracts and agreements approved by resolution.
• Communicate with vendors, county departments and County Commissioner’s Office regarding contracts.
• Assist attorneys in preparation for litigation and other special projects.
• Conduct limited legal web-based research.
• Answer phones and provide professional assistance to callers.
• Maintain attorney calendars and legal files.
• Maintain and update spreadsheets of master and working contracts.
• Provide support with drafting, proofreading, editing, and filing of legal documents.
• Perform additional duties and projects as assigned by management.

Skills

Lexis research

Document Management System

Communication skills

Confidential information handling

Organization & time management

Multitasking & prioritization

e-filing experience

Team player

Education

Bachelor's degree

Paralegal Certificate

Equivalent experience

Tools

Document Management System

e-filing systems

Job description

Human Resources
401 Grand Street, Room 404
Paterson, NJ 07505

[phone]
[phone] Fax

Law Secretary | County Counsel

• Type: Full Time
• Salary/Pay Rate: $45,000 - $55,000 per year
• Posted Date: 09/28/2026
• Assist in the drafting and managing of resolutions
• Ensure effective and timely execution of all contracts and agreements approved by resolution
• Communicate with vendors, County Departments and Passaic County Commissioner’s Office regarding contracts and conduct follow‑up as necessary
• Assist attorneys in preparation for litigation and other special projects
• Conduct limited legal web‑based research
• Answer phones and provide assistance to callers in a professional manner
• Maintain attorney calendars as requested
• Maintain and update legal files
• Maintain and update spread sheets, including master and working contracts logs of agreements on a timely basis during contract negotiations
• Provide support with drafting, proof reading, editing, and filing of opinion letters, legal memoranda, court briefings, including e‑filing
• Perform additional duties and projects as assigned by management

Note: This is a vacant, non‑union, unclassified position. The selected employee will serve a 120‑day working test period.

Requirements:

Education:Bachelor’s degree, Paralegal Certificate, or one year of equivalent experience required.

Experience:

• Basic skill level in Lexis and web‑based research
• Experience in the use of a Document Management System a plus
• Excellent communication skills both verbal and written
• Ability to handle privileged, confidential and sensitive information in an appropriate and professional manner
• Excellent organizational skills, record keeping, attention to detail, and time management
• Proactive, and have the ability to multi‑task, prioritize and meet deadlines
• Experience with e‑filing on both New Jersey State and Federal District Court systems
• Team player; provide back‑up support when available and as needed

License: NJ residency and possession of a NJ Driver’s License is required. County residency is preferred.

Newly hired employees must agree to a thorough background check that may include fingerprinting. Any appointments made from posting which involve movement between unit scopes, may result in a forfeiture of rights to any promotional list in a former unit scope.As of September 2010, in accordance with N.J.S.A 52:14-7, the “New Jersey First Act,” all new employees must reside in the State of New Jersey, unless exempted under the law. If you do not live in New Jersey, you have one year after you begin employment to relocate your residence to New Jersey or secure an exemption.