K-12 School Admin & Scheduling Assistant

The Nutrition Group; Pennsylvania; On-site; USD 30,000 - 38,000; Full time

Job summary

Wallingford-Swarthmore School District in PA is seeking a Clerical Assistant/Secretary to support daily cafeteria operations and paperwork. The Nutrition Group facilitates this position, with duties spanning data entry, shared email management, calendar coordination, and staff scheduling in a K-12 setting.

The role demands excellent communication, strong Microsoft Office skills, and the ability to maintain accurate employee records, process onboarding via ADP, and support monthly invoicing.

Qualifications

• High School diploma or equivalent.
• Ability to prioritize tasks and meet deadlines.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office programs.
• Must obtain clearances and pass criminal background checks.
• Willingness to learn new tasks.

Responsibilities

• Maintain a shared email and office phone line, reply professionally and timely.
• Maintain a Shared Outlook Calendar for DFN and assist in scheduling events.
• Assist with scheduling cafeteria events and staff for activities.
• Assist with completion of forms, monthly invoicing, and file organization.
• Assist with onboarding of staff through ADP and update records.
• Maintain confidential employee files including clearances and certifications.

Skills

Microsoft Office

Communication

Data entry

Prioritization

Education

High School diploma or equivalent

Tools

ADP

Litmos

Outlook

Skyward POS

Job description

Wallingford-Swarthmore School District in PA is seeking a Clerical Assistant/Secretary to support daily cafeteria operations and paperwork. The Nutrition Group facilitates this position, with duties spanning data entry, shared email management, calendar coordination, and staff scheduling in a K-12 setting.

The role demands excellent communication, strong Microsoft Office skills, and the ability to maintain accurate employee records, process onboarding via ADP, and support monthly invoicing.