K-12 HR Staffing & Onboarding Specialist

North St. Paul, Maplewood, Oakdale School District; North Saint Paul (MN); On-site; USD 70,000 - 85,000; Full time

Job summary

Independent School District No. 622, North St. Paul-Maplewood-Oakdale, is seeking a Human Resources Staffing Specialist to coordinate staffing, recruitment, onboarding, and related HR processes within the Human Resources/Payroll department.

The role supports employee relations, compliance with employment laws, and administration of HRIS and personnel records. Collaboration with administrators, unions, and staff ensures consistent district policies and timely hires.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Three years of progressively responsible experience in human resources, staffing, recruitment, or related field.
• Experience coordinating recruitment, hiring, or onboarding processes.
• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Experience providing customer service to employees, applicants, and administrators.

Responsibilities

• Consult with administrators and supervisors regarding staffing needs, recruitment strategies, and hiring procedures.
• Review applications and candidate information to ensure qualifications are met.
• Coordinate employment offers and ensure required documentation is completed.
• Monitor vacancies and staffing activity and communicate status updates to leadership.
• Assist with recruitment initiatives, job fairs, and events to attract candidates.
• Maintain accurate staffing data and vacancy information.
• Coordinate onboarding from offer to completion of required forms and clearance.
• Ensure background checks, licensure, transcripts, and other requirements are completed and verified.
• Maintain confidential employee records and HRIS data.
• Support employee and labor relations matters and assist in negotiations and investigations.
• Represent the District professionally in interactions with applicants, employees, and union representatives.

Skills

HR experience

Recruitment coordination

Onboarding coordination

Communication skills

Confidentiality

Education

Bachelor’s degree in HR or related field

Tools

HRIS

Applicant tracking

Job description

Independent School District No. 622, North St. Paul-Maplewood-Oakdale, is seeking a Human Resources Staffing Specialist to coordinate staffing, recruitment, onboarding, and related HR processes within the Human Resources/Payroll department.

The role supports employee relations, compliance with employment laws, and administration of HRIS and personnel records. Collaboration with administrators, unions, and staff ensures consistent district policies and timely hires.