Jury Support Specialist

Montgomery County, OH; Dayton (OH); On-site; USD 38,000 - 46,000; Full time

Job summary

The Montgomery County Court is seeking a Jury Support Specialist in the Case Management Department. You will manage petit and grand jurors using the court’s Jury Management System and related procedures.

Responsibilities include scheduling term drawings, handling summonses, juror lists and attendance, and overseeing juror payments. You’ll also prepare reports, support voir dire and training, and participate in committees as required.

Qualifications

• Bachelor’s degree in public administration, business administration, criminal justice or related field.
• Associate degree in public administration, business administration or criminal justice with two years’ experience.
• Experience using court case management processes is a plus.

Responsibilities

• Schedules term drawings per Ohio Revised Code and uses Jury Management System for pools.
• Handles summonsing, juror lists, questionnaires, instructions and attendance.
• Manages juror payments kiosks and prepares reports and inventories.
• Supports voir dire, orientations, luncheons, jail inspections and related activities.
• Participates in training, projects and committees as requested.

Skills

Analyzing information

Computer literacy

Spreadsheets and word processing

General typing

Education

Bachelor’s degree in Public Administration

Bachelor’s degree in Business Administration

Criminal justice or related field

Associate degree in Public Administration or related field

Job description

This position description sets out the essential duties and responsibilities of the position, details the knowledge, abilities, skills, licenses, certifications, education, and experience necessary to be successful in the role, and lists the equipment normally operated by, scope of supervision, and usual physical demands on the incumbent.

POSITION SUMMARY:

The Jury Support Specialist serves in the Case Management Department and reports to the Case Management Manager.

The Jury Support Specialist maintains responsibility for the management of petit and grand jurors utilizing the court’s Jury Management System and other appropriate procedures and technologies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential duties and responsibilities of the position are as follows:

• Schedules term drawings according to the Ohio Revised Code requirements; prepares and places newspaper advertisements; utilizes the Jury Management System to generate grand and petit jury pools; prepares entries and files them with the Clerk of Court’s Office.
• Completes all activities involved with the summonsing of jurors.
• Completes all activities involved with the juror lists, juror questionnaires, juror instructions, and juror attendance.
• Completes all activities involved with the juror payment kiosks.
• Prepares spreadsheets and reports; provides civil case information to the monthly publication VerdictSearch;maintains inventory of supplies for jurors and updates website and lobby monitors with jury information.
• Completes all activities involved with grand jury including voir dire,orientations, luncheons, jail inspections, questionnaires and attendance.
• Participates in training opportunities, court activities, projects, and committees as requested or required.
• Completes other duties and responsibilities as required.

REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS:

• Knowledge of:general office practices and procedures; court system processes and procedures; case management processes and procedures; grammar and sentence structure; spelling and punctuation.
• Ability to:understand and apply work processes and procedures; establish work priorities; answer routine inquiries from officials and general public; resolve complaints calmly.
• Skill in:analyzing information against established standards; operating a computer and general office equipment; application of job software programs, including spreadsheets and word processing; general typing.

GENERAL EXPECTATIONS OF ALL COURT EMPLOYEES:

All court employees are expected to stay current in their areas of technical expertise; maintain attention to detail; exhibit good organizational skills; work effectively on own initiative and by cooperating with others; engage in active listening; speak and write clearly and concisely; demonstrate good manners, friendly demeanor, and professional behavior; uphold the policies, procedures, and practices of the court; maintain the confidentiality of sensitive and privileged information; and represent the court with honesty and integrity.

EDUCATION AND EXPERIENCE QUALIFICATIONS:

The position requires an appropriate combination of formal education, additional training and courses, and work experience. There is not an exact level or mixture of these elements to indicate one will necessarily be successful in, or qualify for, the position.

For example purposes only, an acceptable combination of qualifications for the position would include a bachelor’s degree in public administration, business administration; criminal justice or related field, or an associate’s degree in public administration, business administration, criminal justice or a related field and two years’ work experience.

LICENSURE OR CERTIFICATION REQUIREMENTS:

A valid state of Ohio motor vehicle operator’s license is preferred in order to carry out job‑related essential functions. Private insurance is required if private vehicle is employed for job‑related functions.

SCOPE OF SUPERVISION:

The position requires no supervisory duties or responsibilities.

EQUIPMENT OPERATED:

Vehicle, computer, calculator, copier, fax, telephone, and other general office equipment.

WORK ENVIRONMENT AND USUAL PHYSICAL DEMANDS:

The following physical demands are typically exhibited by the incumbent performing the requirements of the position. These physical demands are not, and should not be construed to be, job qualification standards. They are illustrated to help the court, incumbent, and applicant for the position identify reasonable accommodations that may need to be made when an otherwise qualified person is unable to perform the job’s essential functions because of a recognized disability covered by, and in accordance with, the requirements of the Americans with Disabilities Act.

While performing duties of this job, the employee regularly exhibits digital dexterity and eye‑hand coordination when performing typing and other tasks. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when typing and using a computer screen. Job may involve operating and sitting in a vehicle.