Docket Support Specialist

Montgomery County, PA; Dayton (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

Montgomery County in Dayton, OH seeks a Docket Support Specialist to manage criminal case workflow, docketing, and related administrative tasks. You will coordinate schedules, direct clients, and maintain case data across the court system.

The role emphasizes accuracy in data entry, adherence to docket procedures, and collaboration with the Case Management Department. Training and LEADS certification are part of the duties.

Qualifications

• Experience with case management and court processes.
• Strong data entry and reporting skills.
• Ability to communicate with officials and the general public.
• Knowledge of office equipment and software.

Responsibilities

• Coordinate and manage criminal cases per docket procedures.
• Prepare and distribute docket schedules and records.
• Direct clients to required offices for reports and evaluations.
• Enter data into the case management system.
• Research case status and maintain contact with court staff.
• Prepare monthly case management and statistical reports.
• Assist with counsel appointment and interpreter coordination.
• Support arraignment and after-docket activities.
• Maintain LEADS certification.
• Participate in training and court activities.
• Perform other duties as required.

Skills

Case management

Office administration

Data entry

Typing

Communication

Education

Bachelor’s degree in public administration or related field

Associate degree in public administration or related field with two years’ experience

Tools

LEADS system

Spreadsheets

Word processing

Job description

POSITION SUMMARY:

The Docket Support Specialist serves in the Case Management Department and reports to the Docket Support Supervisor.

The Docket Support Specialist maintains responsibility for case management of criminal cases and performs related administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential duties and responsibilities of the position are as follows:

• Coordinates and manages criminal cases in compliance with the court’s criminal case management plan and docket procedures.
• Coordinates, prepares, and distributes docket schedules; attends docket call and records information; completes after-docket activities and paperwork.
• Directs clients to appropriate offices for completion of referred reports and evaluations.
• Enters data in the case management system.
• Researches case status and maintains contact with other court departments.
• Prepares monthly case management and statistical reports for submission to the Ohio Supreme Court.
• Completes all activities involved with the appointed counsel program for indigent defendants and scheduling of interpreters for criminal and civil cases as needed.
• Completes all activities involved with the arraignment docket and after-docket activities and paperwork.
• Obtain and maintain Practitioner Certification through the Law Enforcement Automated Data System (LEADS).
• Participates in training opportunities, court activities, projects, and committees as requested or required.
• Completes other duties and responsibilities as required.

REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS:

• Knowledge of: general office practices and procedures; court system processes and procedures; case management processes and procedures; grammar and sentence structure; spelling and punctuation.
• Ability to: understand and apply work processes and procedures; establish work priorities; answer routine inquiries from officials and general public; resolve complaints calmly.
• Skill in: analyzing information against established standards; operating a computer and general office equipment; application of job software programs, including spreadsheets and word processing; general typing.

GENERAL EXPECTATIONS OF ALL COURT EMPLOYEES:

All court employees are expected to stay current in their areas of technical expertise; maintain attention to detail; exhibit good organizational skills; work effectively on own initiative and by cooperating with others; engage in active listening; speak and write clearly and concisely; demonstrate good manners, friendly demeanor, and professional behavior; uphold the policies, procedures, and practices of the court; maintain the confidentiality of sensitive and privileged information; and represent the court with honesty and integrity.

EDUCATION AND EXPERIENCE QUALIFICATIONS:

The position requires an appropriate combination of formal education, additional training and courses, and work experience. There is not an exact level or mixture of these elements to indicate one will necessarily be successful in, or qualify for, the position.

For example purposes only, an acceptable combination of qualifications for the position would include a bachelor’s degree in public administration, business administration; criminal justice or related field, or an associate’s degree in public administration, business administration, criminal justice or a related field and two years’ work experience.

LICENSURE OR CERTIFICATION REQUIREMENTS:

A valid state of Ohio motor vehicle operator’s license is preferred in order to carry out job‑related essential functions. Private insurance is required if private vehicle is employed for job-related functions.

SCOPE OF SUPERVISION:

The position requires no supervisory duties or responsibilities.

EQUIPMENT OPERATED:

Vehicle, computer, calculator, copier, fax, telephone, and other general office equipment.

WORK ENVIRONMENT AND USUAL PHYSICAL DEMANDS:

While performing duties of this job, the employee regularly exhibits digital dexterity and eye‑hand coordination when performing typing and other tasks. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when typing and using a computer screen. Job may involve operating and sitting in a vehicle.
This position description in no manner states or implies, and should not be construed as stating or implying, that it is a complete or exhaustive listing of the duties, responsibilities, qualifications for, and requirements of, an incumbent filling the position. The incumbent may be required to follow additional instructions and perform other duties required by a supervisor or designee.
The provisions of this position description do not constitute a contract, expressed or implied, and any provision contained in this description may be modified or revoked without notice.