G115 - Deputy Clerk II - Jury Manager

Columbus Consolidated Government; Columbus (GA); On-site; USD 35,000 - 50,000; Full time

Job summary

Columbus Consolidated Government seeks a capable clerk to support juror management and coordinate jurors for superior, state, municipal, and probate courts in Muscogee County. The role includes resending subpoenas, updating records, and handling juror certificates.

Responsibilities cover daily panel preparation, document processing, and assisting the jury manager. Knowledge of legal terms and office procedures is essential for accurate record-keeping and efficient court operations.

Qualifications

• Knowledge of state laws and guidelines governing the use of juries.
• Knowledge of legal terminology and required record-keeping procedures.
• Knowledge of modern office procedures.

Responsibilities

• Resends returned subpoenas.
• Assists in making name and address changes; prepares certificates of service.
• Defers service dates for jurors with hardships; ensures proper number of jurors for weekly panels.
• Input information for daily jury panel list; edits master list for changes.
• Load debit cards for jurors, out-of-county witnesses, and traveling witnesses.
• Maintains juror rolls on capital cases and distributes lists to attorneys.
• Maintains records of jurors assigned to cases; provides Certificates of Service.
• Deletes names of deceased, non-residents, and others unable to serve.
• Monitors inventory; manages purchasing and inventory control.
• Maintain employee sick and vacation leave records.
• Fill in for the jury manager in her absences.
• Performs other related duties as assigned.

Skills

Legal terminology

Mathematics

Public interaction

Oral and written communication

Mental acuity

Manual dexterity

Office equipment operation

Education

High school education

Tools

Computer

Calculator

Copier

FAX machine

Job description

This position performs clerical duties in support of juror management as well as administrative duties in the coordination of jurors for all superior, state, municipal, and probate courts in Muscogee County.

• Resends returned subpoenas.
• Assists in making name and address changes; prepares certificates of service.
• Defers service dates for jurors with hardships; ensures proper number of jurors are available for current week’s panels.
• Input information for daily jury panel list; edits master list for name and address change requests.
• Load debit cards for individuals who served as jurors, Officers that are out of our county that must appear in court as witnesses, civilian witnesses who travel into the city of Columbus.
• Maintains rolls of jurors on capital cases and photocopies list for distribution to attorneys.
• Maintains records of all jurors assigned to cases; provides jurors with Certificates of Service.
• Deletes the names of deceased, non-resident, and others unable to serve.
• Monitors inventory of printing and office supplies; replenishes stocks as necessary; manages purchasing and inventory control for parts, equipment, and supplies.
• Maintain employee sick and vacation leave recordss.
• Fill in for the jury manager in her absences.
• Performs other related duties as assigned.

• Knowledge of state laws and guidelines governing the use of juries from the official Code of Georgia.
• Knowledge of legal terminology and required record-keeping procedures and deadlines.
• Knowledge of modern office procedures.
• Skill in basic mathematics.
• Skill in operating such standard office equipment as a computer, calculator, copier, and facsimile machine.
• Skill in dealing with the public.
• Skill in oral and written communication.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects.Additionally, the following physical abilities are required:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Crawling – moving about on hands, knees, or hands, feet.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office, library, or computer room.