Junior Paralegal

Addison Group; Chicago (IL); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k)

Job summary

Addison Group is seeking a highly organized Junior Paralegal to join a corporate legal team in a newly created position. The role centers on corporate compliance, annual report filings, entity maintenance, and deadline management for a large portfolio of business entities.

The ideal candidate thrives on organization, checklists, deadlines, and maintaining accurate records while handling a high volume of recurring filings.

Qualifications

• At least 1 year of professional legal experience.
• Experience handling annual reports or other high-volume legal filings.
• Exceptional attention to detail and commitment to producing accurate work.
• Strong organizational and deadline-management skills.
• Comfortable managing repetitive, process-driven responsibilities at a high volume.
• Ability to prioritize multiple filings and deadlines simultaneously.
• Experience with corporate entities, Secretary of State filings, registered agents, or entity management is a plus.
• Strong written and verbal communication skills.
• Ability to work effectively with attorneys and other legal professionals.
• Comfortable working independently while also contributing within a collaborative team environment.
• Strong computer skills and ability to learn legal databases and entity management systems.
• Filing volume averages approximately 100 annual reports per month.
• This position is 100% on-site in downtown Chicago.
• Ideal for someone who enjoys highly organized, process-oriented work and taking ownership of recurring deadlines.
• Year-end bonus opportunity.
• Opportunity to grow within an established law firm.

Responsibilities

• Manage compliance and annual filing requirements for a portfolio of approximately 1,500 business entities.
• Prepare and submit roughly 100 annual reports each month across multiple states and jurisdictions.
• Maintain calendars and tracking systems for filing deadlines, renewals, fees, and other compliance obligations.
• Update corporate databases and ensure entity information remains complete and current.
• Research filing procedures and requirements across different Secretary of State offices and jurisdictions.
• Review corporate documents carefully for completeness and accuracy before submission.
• Monitor pending filings and proactively follow up on outstanding documentation or information.
• Communicate with attorneys, internal legal teams, registered agents, and government offices regarding entity matters.
• Assist with business formations, amendments, dissolutions, and other corporate maintenance activities.
• Organize and maintain electronic corporate records and supporting documentation.
• Identify inconsistencies or missing information and coordinate with the appropriate parties to resolve them.
• Provide support on additional corporate legal projects and administrative needs as assigned.

Skills

Organizational skills

Deadline management

Communication skills

Independent worker

Education

Associate's degree in Paralegal Studies

Job description

Work Schedule:

Monday-Friday, 9:00 AM-5:00 PM | 100% On-Site

Benefits:

This position is eligible for medical, dental, vision, and 401(k).

About The Company:

An established Chicago law firm serving small and mid-sized businesses across a variety of practice areas. The firm offers a smaller, collaborative environment where legal support professionals have the opportunity to work closely with attorneys, take ownership of their responsibilities, and continue developing their skills.

Job Description:

We are seeking a highly organized Junior Paralegal to join a corporate legal team in a newly created position. This role will focus heavily on corporate compliance, annual report filings, entity maintenance, and deadline management for a large portfolio of business entities.

The ideal candidate thrives on organization, checklists, deadlines, and maintaining accurate records while managing a high volume of recurring filings.

Key Responsibilities:

• Manage compliance and annual filing requirements for a portfolio of approximately 1,500 business entities.
• Prepare and submit roughly 100 annual reports each month across multiple states and jurisdictions.
• Maintain calendars and tracking systems for filing deadlines, renewals, fees, and other compliance obligations.
• Update corporate databases and ensure entity information remains complete and current.
• Research filing procedures and requirements across different Secretary of State offices and jurisdictions.
• Review corporate documents carefully for completeness and accuracy before submission.
• Monitor pending filings and proactively follow up on outstanding documentation or information.
• Communicate with attorneys, internal legal teams, registered agents, and government offices regarding entity matters.
• Assist with business formations, amendments, dissolutions, and other corporate maintenance activities.
• Organize and maintain electronic corporate records and supporting documentation.
• Identify inconsistencies or missing information and coordinate with the appropriate parties to resolve them.
• Provide support on additional corporate legal projects and administrative needs as assigned.

Qualifications:

• At least 1 year of professional legal experience required.
• Experience handling annual reports or other high-volume legal filings
• Exceptional attention to detail and commitment to producing accurate work.
• Strong organizational and deadline-management skills.
• Comfortable managing repetitive, process-driven responsibilities at a high volume.
• Ability to prioritize multiple filings and deadlines simultaneously.
• Experience with corporate entities, Secretary of State filings, registered agents, or entity management is a plus.
• Strong written and verbal communication skills.
• Ability to work effectively with attorneys and other legal professionals.
• Comfortable working independently while also contributing within a collaborative team environment.
• Strong computer skills and ability to learn legal databases and entity management systems.
• Filing volume averages approximately 100 annual reports per month.
• This position is 100% on-site in downtown Chicago.
• Ideal for someone who enjoys highly organized, process-oriented work and taking ownership of recurring deadlines.
• Year-end bonus opportunity.
• Opportunity to grow within an established law firm.
• Smaller firm environment with exposure to attorneys and leadership.
• Collaborative and team-oriented office culture.
• Opportunity to build valuable corporate paralegal and entity management experience.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.