Junior IT Analyst – Software & Subscription Spend Optimization

Legal Soft; Los Angeles (CA); Presencial; USD 28.000 - 41.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k) matching

Health insurance

Paid vacation

Paid sick leave

Descripción de la vacante

Legal Soft in the Los Angeles area is seeking a Junior IT Analyst to help stop paying for unused software. You will inventory licenses and subscriptions, track usage, and flag waste such as inactive seats and auto-renewals.

This entry-level role teaches IT asset management, vendor management and IT finance under senior staff. You will gain hands-on experience with Microsoft 365, Google Workspace and licensing models while supporting monthly spend reporting.

Formación

• Bachelor's degree or related field required, fresh graduates welcome.
• 0–2 years IT support or procurement experience.
• Proficient in Excel or Google Sheets (formulas, pivots).
• Understanding of software licensing models (per user, per device, subscription).
• Strong written and spoken English.

Responsabilidades

• Create and maintain a central register of software licenses, SaaS subscriptions, and cloud services.
• Identify unmanaged subscriptions by reviewing expense reports and invoices.
• Monitor license usage and suggest downgrades or cancellations.
• Maintain renewal calendars and assist in vendor negotiations.
• Onboard and offboard staff with license provisioning and deactivation.
• Prepare monthly spend reports and reconcile invoices with budget.
• Support software license audits and compliance.

Conocimientos

Excel / Sheets

Attention to detail

Analytical thinking

Organization

Communication

Integrity

Eagerness to learn

English proficiency

Educación

Bachelor's degree in IT/CS/IS/Business Administration or related field

Herramientas

Microsoft 365 Admin

Google Workspace Admin

Snipe-IT

ServiceNow

Jira Service Management

Zylo

Torii

Productiv

Descripción del empleo

Location: 21731 Ventura Blvd #100, Woodland hills CA 91364

Pay Range: Salary up to $20 - $30 plus 401k and medical insurance

Employment Type: Full time

Junior IT Analyst – Software & Subscription Spend Optimization

About the role

This role helps the company stop paying for software it does not use. You will keep an accurate inventory of every software license and SaaS subscription, track who uses what, and flag waste such as unused seats, duplicate tools and auto-renewals nobody reviewed.

It is a hands-on entry-level position for someone who likes both technology and numbers. You will learn IT asset management, vendor management and basic IT finance under the guidance of senior IT and Finance staff.

Key responsibilities

Software and subscription inventory

• Build and maintain a central register of all software licenses, SaaS subscriptions and cloud services, including owner, cost, seat count, billing cycle and renewal date.
• Find unmanaged or "shadow IT" subscriptions by reviewing expense reports, corporate card statements and invoices with Finance.
• Keep license and contract documents organized and easy to retrieve.

Usage monitoring and optimization

• Pull usage and login data from admin consoles (e.g. Microsoft 365, Google Workspace, Adobe, Zoom, Slack) to identify inactive or underused licenses.
• Recommend actions such as reclaiming seats, downgrading license tiers, consolidating overlapping tools or cancelling unused subscriptions.
• Reassign freed-up licenses to new users before new ones are purchased.

Renewals and vendor support

• Maintain a renewal calendar and alert owners 60–90 days before each renewal or auto-renewal date.
• Gather usage data and quotes to support the IT Manager and Procurement in vendor negotiations.
• Track vendor contacts, contract terms and notice periods.

Onboarding and offboarding

• Work with HR and the IT helpdesk to assign software to new hires and remove access and licenses promptly when staff leave or change roles.
• Check monthly that departed employees no longer hold paid licenses.

Reporting and compliance

• Prepare a monthly report of total software spend, savings achieved and upcoming renewals.
• Help reconcile software invoices against the register and budget with Finance.
• Support software license audits and help keep the company compliant with vendor license terms.
• Document processes and suggest improvements to software request and approval workflows.

Qualifications

Required

• Bachelor's degree in Information Technology, Computer Science, Information Systems, Business Administration or a related field (fresh graduates welcome).
• 0–2 years of experience in IT support, IT administration, procurement or a related role, including internships.
• Working knowledge of Microsoft Excel or Google Sheets: formulas, filters, pivot tables and basic charts.
• Basic understanding of software licensing models such as per user, per device, subscription and perpetual.
• Good written and spoken English.

Preferred

• Experience using admin consoles for Microsoft 365, Google Workspace or similar platforms.
• Exposure to IT asset or service management tools (e.g. ServiceNow, Snipe-IT, Freshservice, Jira Service Management) or SaaS management platforms (e.g. Zylo, Torii, Productiv).
• Familiarity with purchase orders, invoices and budgets.
• Interest in or progress toward certifications such as ITIL 4 Foundation or IAITAM CSAM.

Skills and competencies

• Attention to detail: keeps records accurate and spots small discrepancies in invoices and seat counts.
• Analytical thinking: turns raw usage data into a clear recommendation with an estimated saving.
• Organization: tracks many renewal dates and follow-ups without missing deadlines.
• Communication: explains to non-technical colleagues why a license is being removed or changed, politely and clearly.
• Integrity and discretion: handles contract prices and vendor information confidentially.
• Eagerness to learn: picks up new tools, admin consoles and vendor terms quickly.

During the term of your employment, and after meeting all length of service requirements and other conditions of each benefit plan, you will be entitled to:

• health insurance whereby the company currently contributes 50% of the employee’s medical insurance premium,
• paid vacation (up to 80 hours per full year accrued in pro-rata increments each pay period),
• paid sick leave pursuant to the State of California and City of Los Angeles Paid Sick Leave laws,
• paid holidays,
• matching 401(k) participation,
• and other benefits as may be offered by Virtual Staff from time to time, subject to eligibility and other terms and conditions stated in the governing documents.