Junior Inventory Specialist

VySystems; San Antonio (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

VySystems is seeking an Inventory Specialist to gather, validate, and analyze inventory and pricing data from quoting systems and spreadsheets, supporting renewals and revenue analysis. You will ensure data accuracy, maintain records, and present findings in a clear format for stakeholders.

The role emphasizes data privacy and security, collaboration across teams, and the ability to thrive in a fast-paced environment while continuously expanding product, process, and industry knowledge.

Qualifications

• Proficiency with Excel and Microsoft Office for data manipulation.
• Experience handling large data sets, spreadsheets, and databases.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Analytical and problem-solving capabilities with attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
• Strong mathematical and quantitative reasoning skills.
• Collaborates effectively within cross-functional teams.

Responsibilities

• Collect, validate, and cleanse inventory and pricing data from multiple sources.
• Review sales contracts and related documentation for accuracy and completeness.
• Maintain accurate records and documentation of inventory and renewal information.
• Analyze data and present findings in a clear, business-friendly format.
• Collaborate with stakeholders to identify process improvements and best practices.
• Monitor trends, providing insights and recommendations to leadership.
• Prepare and distribute Revenue Analysis reports.
• Create and review customer quotes, correcting discrepancies as needed.
• Ensure data privacy, security, and confidentiality of customer information.
• Continuously develop product, process, and industry knowledge to support business objectives.
• Support operational excellence initiatives and contribute to team performance goals.

Skills

Analytical thinking

Attention to detail

Communication skills

Time management

Prioritization

Mathematical reasoning

Collaboration

Tools

Excel

Job description

The Inventory Specialist plays a critical role in supporting sales and business operations by gathering, validating, and analyzing inventory and pricing data. This position is responsible for extracting information from quoting systems and spreadsheets, ensuring data accuracy, and providing actionable insights that support customer renewals, quoting activities, and revenue analysis.

The ideal candidate is detail-oriented, analytical, and capable of working in a fast-paced environment while maintaining the highest standards of accuracy and data security.

Key Responsibilities

• Collect, validate, and cleanse inventory and pricing data from multiple sources.
• Review sales contracts and related documentation for accuracy and completeness.
• Maintain accurate records and documentation of inventory and renewal information.
• Analyze collected data and present findings in a clear, concise, and business-friendly format.
• Collaborate with stakeholders to identify and implement process improvements and best practices.
• Monitor and identify trends, providing insights and recommendations to leadership.
• Prepare and distribute Revenue Analysis (RA) reports.
• Create, review, and update customer quotes while correcting discrepancies as needed.
• Ensure compliance with data privacy, security, and confidentiality requirements, including customer-sensitive information.
• Continuously develop product, process, and industry knowledge to support business objectives.
• Support operational excellence initiatives and contribute to team performance goals.

Required Qualifications

• Proficiency in Microsoft Office applications, particularly Excel.
• Experience working with spreadsheets, databases, and large data sets.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Strong analytical and problem-solving skills.
• Attention to detail with a high level of accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
• Strong mathematical and quantitative reasoning skills.
• Ability to collaborate effectively within cross-functional teams.

Preferred Qualifications

• Experience in data analysis or reporting roles.
• Accounting or finance-related experience.