Junior Executive Assistant to C-Suite

Northbound Executive Search; New York (NY); On-site; USD 60,000 - 125,000; Full time

Job summary

An established investment firm is seeking a bright and ambitious Junior Executive Assistant to support C-suite executives. This role offers a unique opportunity to work closely with senior leadership, managing complex schedules and high-level communications. The ideal candidate will possess a Bachelor's Degree and have at least 3 years of experience in an administrative role, demonstrating strong organizational and communication skills. Join a dynamic team where your contributions will help streamline executive operations and drive success in a fast-paced environment.

Benefits

Discretionary bonus (15-25%)

OT payment eligible

Enhanced 401K match

Beautiful office with amenities

Opportunities for fast-tracked growth

Qualifications

• 3+ years in administrative support, preferably in finance.
• Highly organized with excellent communication skills.

Responsibilities

• Assist C-suite executives with daily operations and priorities.
• Coordinate schedules, meetings, and travel arrangements.

Skills

Administrative Support

Communication Skills

Attention to Detail

Confidentiality

Organizational Skills

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Google Workspace

Job description

4 days ago Be among the first 25 applicants

We have a coveted opportunity for a bright and ambitious Junior Executive Assistant to gain experience supporting the C-Suite executives of an established and highly regarded investment firm.

The Junior Executive Assistant will serve as the right hand to 3 primary Executive Assistants and will sit on the executive floor. This is not your average assistant role—think of it as a strategic support position that will act as the second-in-command to ensure the executive operations run like a well-oiled machine.

Qualified candidates will have a Bachelor's Degree and a minimum of 3 years of experience in an administrative support role in finance or similar. Only qualified candidates will be contacted.

Key Responsibilities

• Assist Senior Executive Assistants in managing daily operations and priorities for the CEO and other C-suite executives.
• Coordinate complex schedules, meetings, travel arrangements, and high-level communications.
• Maintain confidentiality and handle sensitive information with discretion.
• Prepare briefing materials, agendas, reports, and presentations.
• Serve as a liaison with internal departments and external stakeholders.
• Step in as primary support during the Executive Assistant’s absence or high-demand periods.
• Take initiative on administrative tasks and anticipate executive needs.

Qualifications

• 3+ years of experience in an administrative support role in finance.
• GPAs of 3.5 or higher highly preferred.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Excellent communication skills—written and verbal.
• Discretion and professionalism in handling confidential information.
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tool.

What We Offer

• Discretionary bonus (15-25% or market average)
• OT payment eligible
• Enhanced 401K match
• Beautiful office with amenities
• Opportunities for fast tracked growth for those who excel

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services and Venture Capital and Private Equity Principals

Referrals increase your chances of interviewing at Northbound Executive Search by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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