Junior Events Manager

Auberge Collection; Waimea/Kamuela (HI); On-site; USD 70,000 - 81,000; Full time

Job summary

Auberge Collection's Mauna Lani property is seeking a Junior Events Manager to liaise between clients, the hotel and our Events Team. You will help plan dynamic, engaging events and coordinate multiple moving parts under pressure while maintaining exceptional service.

The ideal candidate will be meticulous, well-organized, with strong administrative experience and luxury market exposure, and proficient in MS Office, Opera, and event tools.

Qualifications

• Strong administrative experience (minimum of one year) is preferred.
• Previous experience within the luxury market, in a similar or related role.
• Exceptional organizational skills.
• Strong communication (telephone and in person).
• Strong writing and oral presentation skills.
• Requires knowledge of and ability to operate computer systems, including MS Office, Opera, Delphi or equivalent system, Social Tables or equivalent system.

Responsibilities

• Plan and manage small to mid sized group events as assigned with a specialisation in the short term market.
• Support our Events & Catering Coordinator with the general departmental document production and distribution to include, but not limited to amenity requests, BEOs, group and event resumes, daily event reports and in house events.
• Support Event & Senior Event Managers will facilitate the facilitation of BEO and Resume creation to include assisting in obtaining/confirming event-related information (to include but not limited to site visit arrangements, food and beverage requirements, set up needs, preparing floorplans, event estimates, technical needs etc.)
• Uncover clients’ event needs through a creative approach of selling a vision and experience, with a focus on food and beverage upsell, miscellaneous upsells and room rental capture
• Conduct planning site property tours and entertain clients of group events while onsite.
• Negotiate with clients through the use of creative event proposals and menu presentations to achieve maximum revenue potential while satisfying the clients’ needs
• Plan and/or attend and/or participate in meetings with hotel staff and clients, including but not exclusive to: Morning Operations Briefing, Morning RevMax call, Resume Meeting, BEO Meeting, Pre-Con Meetings, Leadership Meetings, Menu Tastings, and Planning Visits.
• Finalize the requirements of confirmed event bookings while maximizing revenue potential through up-selling and ensuring effective communication both written (Resumes, BEO, Daily Reports) and personal contact with all departments for the success of the event. Ensure accuracy of Banquet Checks and provide bill review on completion of program or event.
• Act as the liaison for all vendor/supplier related clients needs, (i.e. Audio Visual, Florists, Entertainment, Transportation etc)
• Exhibit a professional demeanor through appearance and by maintaining a positive attitude toward all team members and guests.
• Be present to greet clients in advance of events, lead pre-conference introductions of clients to the team, check-in with them daily while onsite.
• Develop strong relationships with the property front office team and food & beverage and culinary team to ensure working in unity and always striving to achieve the same goals.

Skills

Administrative experience

Organizational skills

Communication skills

Writing skills

Oral presentation

Education

Bachelor's Degree

Tools

MS Office

Opera

Delphi

Social Tables

Job description

Located on the sun-drenched Kohala Coast, on sacred land marked by royal fishponds, natural lava plains, lush tropical gardens, and alluring beaches, Mauna Lani – meaning “mountain reaching heaven” – is an inspiring spiritual haven, defining a new era of experiential luxury on the Island of Hawaii. A resort for the generations, with contemporary guest rooms, suites, and private residences, CanoeHouse oceanfront dining, three distinct pools, a signature spa and wellness haven, and Kainalu Ocean Sports program, set the tone for transformational experiences and enriching cultural immersion.

For more information: auberge.com/mauna-lani
Follow Mauna Lani on Facebook and Instagram @MaunaLaniAuberge

The base salary range for this position is $70k + incentive.

Showcase your ability to bring dreams to life and act as a liaison between clients, the hotel and our Events Team in our Junior Events Manager role. This position contributes to planning dynamic and engaging events to drive business and strengthen our team's unique culture. The ideal candidate will be meticulous and well-organized and take direction well from multiple sources. They will have the ability to coordinate multiple moving parts under pressure and ensure that any last-minute changes or obstacles are handled with minimal disruption.

• Plan and manage small to mid sized group events as assigned with a specialisation in the short term market.

• Support our Events & Catering Coordinator with the general departmental document production and distribution to include, but not limited to amenity requests, BEOs, group and event resumes, daily event reports and in house events.

• Support Event & Senior Event Managers will facilitate the facilitation of BEO and Resume creation to include assisting in obtaining/confirming event-related information (to include but not limited to site visit arrangements, food and beverage requirements, set up needs, preparing floorplans, event estimates, technical needs etc.)

• Uncover clients’ event needs through a creative approach of selling a vision and experience, with a focus on food and beverage upsell, miscellaneous upsells and room rental capture

• Conduct planning site property tours and entertain clients of group events while onsite.

• Negotiate with clients through the use of creative event proposals and menu presentations to achieve maximum revenue potential while satisfying the clients’ needs

• Plan and/or attend and/or participate in meetings with hotel staff and clients, including but not exclusive to: Morning Operations Briefing, Morning RevMax call, Resume Meeting, BEO Meeting, Pre-Con Meetings, Leadership Meetings, Menu Tastings, and Planning Visits.

• Finalize the requirements of confirmed event bookings while maximizing revenue potential through up-selling and ensuring effective communication both written (Resumes, BEO, Daily Reports) and personal contact with all departments for the success of the event. Ensure accuracy of Banquet Checks and provide bill review on completion of program or event.

• Act as the liaison for all vendor/supplier related clients needs, (i.e. Audio Visual, Florists, Entertainment, Transportation etc)

• Exhibit a professional demeanor through appearance and by maintaining a positive attitude toward all team members and guests.

• Be present to greet clients in advance of events, lead pre-conference introductions of clients to the team, check-in with them daily while onsite.

• Develop strong relationships with the property front office team and food & beverage and culinary team to ensure working in unity and always striving to achieve the same goals.

Education:

• Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential functions.

• Bachelor’s Degree preferred.

Experience:

• Strong administrative experience (minimum of one year) is preferred.

• Previous experience within the luxury market ,in a similar or related role.

• Exceptional organizational skills.

• Strong communication (telephone and in person).

• Strong writing and oral presentation skills.

• Requires knowledge of and ability to operate computer systems, including MS Office, Opera, Delphi or equivalent system, Social Tables or equivalent system.

Auberge Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.

DHL Mahi Staffing, LLC is an Equal Opportunity Employer, M/F/D/V. DHL Mahi Staffing, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, DHL Mahi Staffing, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.