Events Manager

Auberge Collection; Waimea/Kamuela (HI); On-site; USD 75,000 - 79,000; Full time

Job summary

Auberge Collection is seeking an Events Manager to plan and manage dynamic events in beautiful Waimea, Hawaii. The ideal candidate will coordinate large gatherings and ensure client satisfaction while maximizing revenue potentials. With previous hotel experience and strong communication skills, the candidate will be pivotal in driving business growth and enhancing the hotel’s unique culture.

This role requires meticulous organization and the ability to work under pressure, with a focus on food and beverage upselling and managing vendor relationships. Candidates should possess a Bachelor's degree and experience with luxury brands.

Qualifications

• Any combination of education and experience that provides the required knowledge, skills, and abilities.
• Previous hotel experience in a similar role is preferred.
• Basic knowledge of hotel operations.

Responsibilities

• Plan and manage large scale incentives and conferences.
• Build and maintain relationships with event planners.
• Negotiate with clients to maximize revenue potential.
• Finalize event bookings and ensure effective communication with all departments.

Skills

Organization skills

Strong communication

Negotiation skills

Event planning

Education

Bachelor's Degree preferred

Tools

MS Office

Opera

Delphi

Job description

Located on the sun-drenched Kohala Coast, on sacred land marked by royal fishponds, natural lava plains, lush tropical gardens, and alluring beaches, Mauna Lani – meaning “mountain reaching heaven” – is an inspiring spiritual haven, defining a new era of experiential luxury on the Island of Hawaii. A resort for the generations, with contemporary guest rooms, suites, and private residences, CanoeHouse oceanfront dining, three distinct pools, a signature spa and wellness haven, and Kainalu Ocean Sports program, set the tone for transformational experiences and enriching cultural immersion.

For more information: auberge.com/mauna-lani
Follow Mauna Lani on Facebook and Instagram @MaunaLaniAuberge

Job Description

The base salary range for this position is $75k - $79k+ incentive.

Showcase your ability to bring dreams to life and act as a liaison between clients and the hotel in our Events Manager role. This position is pivotal in planning dynamic and engaging events to drive new business and strengthen our team's unique culture. The ideal candidate will be meticulous and well-organized. He or she will have the ability to coordinate multiple moving parts under pressure and ensure that any last-minute changes or obstacles are handled with minimal disruption.

• Plan and manage large scale incentives, conferences, and other group programs as needed.
• Uncover clients’ event needs through a creative approach of selling a vision and experience, with a focus on food and beverage upsell, miscellaneous upsells and room rental capture
• Build and maintain relationships with local DMC and third party planners
• Conduct planning site property tours and entertain planners and clients of group programs while onsite.
• Negotiate with clients through the use of creative event proposals and menu presentations to achieve maximum revenue potential while satisfying the clients’ needs
• Plan and/or attend and/or participate in meetings with hotel staff and clients, including but not exclusive to: Morning Operations Briefing, Morning RevMax call, Resume Meeting, BEO Meeting, Pre-Con Meetings, Leadership Meetings, Menu Tastings, and Planning Visits.
• Make timely and impromptu decisions, which balance the clients’ needs with the financial, safety, and staffing goals of the hotel.
• Finalize the requirements of confirmed event bookings while maximizing revenue potential through up-selling and ensuring effective communication both written (Resumes, BEO, Daily Reports) and personal contact with all departments for the success of the event. Ensure accuracy of Banquet Checks and provide bill review on completion of program or event.
• Act as the liaison for all vendor/supplier related clients needs, (i.e. Audio Visual, Florists, Entertainment, Transportation, Event Planners, Off-site Locations, etc)
• Exhibit a professional demeanor through appearance and by maintaining a positive attitude toward all team members and guests.
• Be present to greet clients in advance of events, lead pre-conference introduction of clients to the team, check-in with them daily while onsite, and be present to review the final billing and conduct post-conference interviews.
• Develop strong relationships with the property front office team and food & beverage and culinary team to ensure working in unity and always striving to achieve the same goals.
  

Qualifications

Education:

• Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential functions.
• Bachelor’s Degree preferred.

Experience:

• Previous hotel experience in a similar role is preferred.
• Previous experience with luxury brands preferred.
• Strong communication (telephone and in person).
• Strong writing and oral presentation skills.
• Requires knowledge of and ability to operate computer systems, including MS Office, Opera, Delphi or equivalent system, Social Tables or equivalent system.
• Basic knowledge of hotel operations.

Additional Information

Auberge Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.

DHL Mahi Staffing, LLC is an Equal Opportunity Employer, M/F/D/V. DHL Mahi Staffing, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, DHL Mahi Staffing, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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