Junior Coordinator Construction

Home Preservation Services; Los Altos (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Home Preservation Services in Los Altos, CA is seeking a detail-oriented coordinator to oversee on-site labor scheduling and vendor coordination, ensuring smooth execution of repairs.

You will manage calendars, communicate with clients, track materials, create work orders, monitor emails, and support the Repairs Department to move jobs toward billing. This role emphasizes proactive scheduling and delivering accurate operational data to leadership.

Qualifications

• Experience coordinating scheduling and field operations.
• Ability to manage multiple tasks and stakeholders.
• Strong attention to detail and communication skills.

Responsibilities

• Coordinate, schedule and assist with on-site labor and vendor execution.
• Maintain calendar, communicate issues and reschedule as needed.
• Send reminders, track responses and liaise with clients.
• Track material lists, order parts and deliver when needed.
• Create/update work orders and maintain notes/history.
• Monitor department emails and respond to routine items.
• Process activity reports and ensure readiness for client delivery.
• Assist Repairs Department by moving completed jobs toward billing.

Skills

Calendar management

Client communication

Field support

Materials management

Work orders

Email monitoring

Reporting

Operations data

Job description

Job Description

Summary: Coordinating, scheduling and assisting with execution support of on-site labor and vendors. Communicates between field crews, sub-contractors and clients.

Duties and Responsibilities

• Calendar Management: Maintain appointment schedule, communicate issues or reschedule requests and gaps in the schedule.
• Client Communication: Send regular appointment reminders, track responses and flag issues and talk with clients to ensure all work runs smoothly.
• Field Support and Materials: Track material lists for upcoming visits and order parts in advance and deliver when needed.
• Work Order Management: Create and update work orders, including request lists, notes & history, access information and materials.
• Email Monitoring: Monitor department email box for scheduling responses and respond to routine operational items.
• Activity Reports: Process activity reports ensuring that they have been submitted, completed and are up to date and ready to be sent to the client.
• Support Repair Operations: Assist Repairs Department by identifying completed jobs not yet billed and assist in moving through process.

Success in this role means

• The schedule stays 2-3 weeks out
• Work orders and reminders are on time
• Technicians have what they need before they arrive
• Completed work doesn't sit unbilled
• Leadership always has accurate, current operational data