Junior Contracts & Grants Administrator

UAH College of Business; Alabama; On-site; USD 37,000 - 38,000; Full time

Job summary

UAH College of Business is seeking a Junior Contract Administrator in Alabama to support sponsored programs. This entry-level, non-exempt staff role focuses on proposal preparation, budget development, and pre-award coordination using Kuali.

You will assist in submitting proposals, monitoring award actions, and maintaining data accuracy across contracts, sub-awards, and related payments in a dynamic university setting.

Qualifications

• Bachelor's degree required.
• 1-3 years of verifiable full-time work experience or equivalent combination.
• Proficient with Microsoft Office Suite (Word, Excel).
• Familiarity with common web browsers (Google, IE, Chrome).
• Strong interpersonal communication skills in a fast-paced environment.

Responsibilities

• Develop proposal budgets in collaboration with senior staff and prepare proposals for submission via Kuali.
• Ensure compliance with federal and OSP guidelines.
• Review contracts and grants terms and prepare documents for review or signature; learn to set up awards in Kuali and establish reporting due dates.
• Read, comprehend, and apply proposal submission and award administration instructions.
• Prepare, review, proofread, and edit reports per sponsor guidelines.
• Perform data entry and maintenance for accuracy; operate Kuali or agency websites.
• Manage assigned center/contract with low volume and submission requirements.
• Provide training and daily instructions as needed.
• Handle pre-award documentation tasks with short turn-around times.
• Engage internal/external entities tactfully under tight deadlines.

Skills

Microsoft Office Suite

Interpersonal communication

Reading/comprehension

Attention to detail

Teamwork

Familiar with web browsers

Education

Bachelor's degree

Experience: 1-3 years

Tools

Microsoft Word

Microsoft Excel

Kuali system

Google/IE/Chrome browsers

Job description

Job no: 504433

Department: Office of Sponsored Programs

Work type: Staff Full-time Non-Exempt

Location: Alabama

Categories: Administrative - Professional, Research - Other

Purpose Of The Position

The Junior Contract Administrator is an entry-level professional role responsible for providing foundational support to the sponsored research community. Key responsibilities include preparing and submitting proposals, monitoring sponsored research award actions, and performing data entry for awards, sub-awards, subcontracts, and related payments, as applicable.

Duties / Responsibilities

Proposal Preparation

• Work closely with a senior-level administrator to develop proposal budgets in accordance with multiple agencies' guidelines; assemble proposals for circulation and submission through Kuali (the university's electronic research administration system).
• Ensure compliance with established federal and OSP guidelines.
• Review contracts and grants terms and conditions, and prepare necessary documents for review/signature. The individual will learn to set up awards in Kuali, including creating accounts, preparing the necessary documents for submission to contracts and grants accounting, and establishing reporting due dates for notification.
• Read, comprehend, and apply instructions on proposal submission and award administration.
• Prepare, review, proofread, and edit reports in accordance with sponsoring agency guidelines.
• Perform data entry and maintenance to ensure accuracy and clarity.
• Perform system data entry via Kuali or the agency(s) website. Timeliness and accuracy are critical elements
• Responsible for the management of an assigned center and/or contract with low volume and limited submission requirements to external entities until performance suggests a review of the portfolio for more challenging assignments.
• Provide training and daily instructions, as needed.
• Perform work tasks and actions that require considerable pre-award documentation that are often presented to OSP with short turn-around timelines.
• Engage internal and external entities in a tactful, efficient manner under short, somewhat urgent time constraints

Minimum Requirements

• Bachelor's degree, 1-3 years of full-time verifiable work experience or an equivalent combination of education and years of work experience
• Must be familiar with Microsoft Office Suite, in particular, Word and Excel
• Must be familiar with Websites such as Google, IE, Chrome
• Must possess excellent interpersonal communication skills and have the ability to work effectively with others in a very fast-paced and highly stressful environment
• Ability to read, comprehend, and apply information, as well as communicate effectively, is required
• Keen attention to detail is required
• Must work well with others in a team environment

Desired Qualifications

• Bachelor's degree is preferred
• Office experience in a university setting is desired
• Working knowledge of BANNER Finance - self-service is preferred

Published Salary (if Available)

$36,500 - $38,000

Advertised:

Sep 21 2026 Central Daylight Time