Junior Contracts Coordinator

FRC; Erie, Vienna (Erie County, VA); In loco; USD 45.000 - 68.000; Tempo pieno

Descrizione del lavoro

Paycom - ATS in Erie, PA is seeking a detail-oriented contract administration professional to oversee government contracting vehicles, coordinate reporting, compliance, and data across internal systems.

The role involves collaborating with Sales, Contracts, Marketing, and Finance to ensure opportunities are routed correctly, maintain calendars and dashboards, and analyze utilization and performance.

Competenze

• Bachelor's degree preferred or equivalent relevant experience.
• Strong analytical, organizational, and problem-solving skills.
• Comfortable gathering, organizing, interpreting, and presenting data.
• Strong attention to detail and ability to manage recurring requirements and deadlines.
• Ability to read and interpret contractual, procedural, and administrative requirements.
• Strong written and verbal communication skills and ability to coordinate across multiple teams.
• Proficiency with Microsoft Excel and other Microsoft 365 applications.
• Ability to learn HubSpot, SharePoint, reporting tools, and government procurement processes.

Mansioni

• Coordinate ongoing administrative, reporting, marketing, and compliance requirements for assigned contract vehicles.
• Maintain calendars and checklists for recurring reports, meetings, deliverables, renewals, and other contractual obligations.
• Coordinate implementation of contract vehicle requirements across internal systems and processes, including quoting templates, CRM records, reporting structures, websites, and sales resources.
• Participate in meetings with government agencies, cooperative purchasing organizations, and other contract vehicle administrators and track resulting actions.
• Gather, analyze, and maintain data related to contract vehicle sales, utilization, customers, opportunities, and performance.
• Maintain internal dashboards and reports identifying contract utilization, trends, gaps, and areas requiring attention.
• Support Sales in understanding available contract vehicles, eligible opportunities, and vehicle-specific requirements.
• Coordinate between Sales, Capture/Proposals, Contracts, Marketing, Finance, and other teams to ensure opportunities are routed and supported appropriately.
• Assist with opportunity and lead triage, including determining applicable contract vehicles and identifying follow-up actions.
• Maintain accurate contract vehicle documentation, guidance, resources, and records in SharePoint, HubSpot, and other business systems.

Conoscenze

Analytical skills

Organizational skills

Problem-solving

Data interpretation

Communication skills

Microsoft Excel

Microsoft 365 applications

HubSpot

SharePoint

Formazione

Bachelor's degree preferred or equivalent relevant experience

Strumenti

Microsoft Excel

HubSpot

SharePoint

MS 365

Descrizione del lavoro

Job Details: Job Location: Erie Office - Erie, PA, Position Type: Full Time, Salary Range: $45000.00 - $68000.00Salary/year, Travel Percentage: Negligible, Job Summary

Primary Responsibilities

• Coordinate ongoing administrative, reporting, marketing, and compliance requirements for assigned contract vehicles
• Maintain calendars and checklists for recurring reports, meetings, deliverables, renewals, and other contractual obligations
• Coordinate implementation of contract vehicle requirements across internal systems and processes, including quoting templates, CRM records, reporting structures, websites, and sales resources
• Participate in meetings with government agencies, cooperative purchasing organizations, and other contract vehicle administrators and track resulting actions
• Gather, analyze, and maintain data related to contract vehicle sales, utilization, customers, opportunities, and performance
• Maintain internal dashboards and reports identifying contract utilization, trends, gaps, and areas requiring attention
• Support Sales in understanding available contract vehicles, eligible opportunities, and vehicle-specific requirements
• Coordinate between Sales, Capture/Proposals, Contracts, Marketing, Finance, and other teams to ensure opportunities are routed and supported appropriately
• Assist with opportunity and lead triage, including determining applicable contract vehicles and identifying follow-up actions
• Maintain accurate contract vehicle documentation, guidance, resources, and records in SharePoint, HubSpot, and other business systems

Qualifications: Required Knowledge, Skills, and Abilities

• Strong analytical, organizational, and problem-solving skills
• Comfortable gathering, organizing, interpreting, and presenting data
• Strong attention to detail and ability to manage recurring requirements and deadlines
• Ability to read and interpret contractual, procedural, and administrative requirements
• Strong written and verbal communication skills and ability to coordinate across multiple teams
• Proficiency with Microsoft Excel and other Microsoft 365 applications
• Ability to learn HubSpot, SharePoint, reporting tools, and government procurement processes
• Bachelor's degree preferred or equivalent relevant experience

Preferred Knowledge, Skills, and Abilities

• Prior experience with government contracting, contract vehicles, data analysis, HubSpot, SharePoint, or sales operations is helpful but not required.

Growth Opportunity

This position provides a path into contract administration and contract vehicle management. As the team member develops, there will be opportunities to take greater ownership of individual contract vehicles, perform more advanced utilization and performance analysis, support contract strategy and compliance, and grow into contract management, program management, or broader corporate operations responsibilities based on individual strengths, interests, and business needs.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times