Junior Administrative Assistant

City of New York; New York (NY); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Junior Administrative Assistant to join their dynamic team in the Department of Design & Construction. This role involves providing essential administrative support, managing calendars, and assisting with project-related tasks. The successful candidate will work closely with various stakeholders to ensure smooth operations and timely communication. If you thrive in a fast-paced environment and possess excellent organizational and communication skills, this opportunity offers a chance to contribute to impactful projects while advancing your career in public service.

Benefits

Public Service Loan Forgiveness

Inclusive Work Environment

Career Development Opportunities

Qualifications

• A high school diploma and one year of clerical experience are required.
• Candidates must have excellent typing skills and be able to multitask.

Responsibilities

• Assist with administrative work and maintain various databases.
• Manage calendars and answer incoming calls for the Assistant Commissioner.

Skills

Organizational Skills

Verbal Communication

Written Communication

Customer Service

Interpersonal Skills

Typing Speed

Multitasking

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Hours: Full-Time – 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY 11101

Only candidates who are permanent in the Clerical Associate title, or those who are reachable on the Open-Competitive List Exam #1190 may apply. Please include a copy of your Notice of Results or indicate if you are permanent in the title. Please indicate on your cover letter if you have filed for The New York City Bridge Exam #3971 or #4977. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

The Department of Design & Construction, Division of Infrastructure, is currently seeking a Junior Administrative Assistant to join our Construction Management 5 - Brooklyn team.

Successful candidates will report directly to the Office Manager and collaborate with the Administrative Assistants to assist the team with administrative work. These tasks include monitoring the New York City Streets site for project initiation and contractor permit requests, maintaining various databases, drafting responses for homeowner complaints, and assisting with permit and project research to compile information requested by the agency's Law unit regarding FOILS, Litigations, and Comptroller Requests.

Additionally, the Junior Administrative Assistant will help manage the Assistant Commissioner's (AC), Director's, and Deputy Directors' calendars when needed or in the absence of the Office Manager. During these times, the Junior Administrative Assistant will also answer the AC's incoming calls, record messages, and/or direct callers to the appropriate staff to ensure urgent matters are addressed in a timely manner. Lastly, the candidate will maintain the team's filing system and provide clerical assistance to Engineers-in-Charge and other field staff when needed.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:
Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements:
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement:
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

1. Excellent organizational, verbal, and written communication skills
2. Excellent customer service and interpersonal skills
3. Proficiency in Microsoft Office
4. Experience working in a fast-paced environment with the ability to multitask and work with staff at all levels in the agency.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.