Junior Administrative Assistant

Applied Research Solutions; Bedford (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

Applied Research Solutions in Bedford, MA, seeks an Administrative Support specialist to provide staff support to senior managers, manage files and communications, and assist with program events.

Responsibilities include coordinating meetings, drafting documents for leadership, ensuring accurate records, and supporting travel planning and office operations. Requires active Secret clearance and US citizenship.

Qualifications

• Bachelor’s degree required.
• 0–3 years of administrative/clerical support experience.
• U.S. Citizenship required.
• Active Secret Clearance required.
• Proficiency with Microsoft Office (Outlook/Teams).
• Experience with video conferencing tech (Webex/Zoom).
• Ability to understand and translate user needs into solutions.

Responsibilities

• Provide administrative and financial team support for the organization.
• Manage files, documents, and databases for accessibility and organization.
• Handle inbound/outbound communications (phone, email, correspondence).
• Coordinate meetings and team schedules; plan virtual and in‑person events.

Skills

Administrative support

Analytical thinking

Communication skills

Problem solving

Education

Bachelor’s Degree

Tools

Microsoft Office (Outlook, Teams)

Video conferencing tools

Job description

The selected candidate will provide Administrative Support, including analysis, procedural competency, and process improvement strategies with increasing levels of responsibility. Must have ATAAPS, DTS, and other USAF business systems.

This includes staff support for senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects or topics, and preparing factual, clear, concise, complete, and appropriately coordinated written communications.

Responsibilities

• Provides support to the administrative and finance team, ensuring proper functioning of the organization.
• Manages office files, documents, and databases to ensure organization and accessibility.
• Handles incoming and outgoing communications, including phone calls, emails, and correspondence.
• Coordinates meetings, appointments, and team schedules, ensuring timely and efficient planning.
• Assists senior staff as required, providing administrative support and assistance.
• Supports by supplying information and background for the preparation of program events.
• Drafts documents for approval and signature by leadership, disseminating program policy and specific initiative guidance for members of the organization.
• Coordinates, documents, monitors, and supports a variety of meetings and conferences, including scheduling and set‑up of physical and virtual meetings.
• Prepares background information and invites required meeting participants, ensuring documentation of the meetings is filed per organizational policy.
• Documents may include but are not limited to attendance logs, minutes, and/or action items with corresponding action officers.
• Maintains scheduling documents and requirements for video and online conferencing setup and execution.
• Maintains logs on equipment and provides instructions on equipment setup and meeting execution.
• Provides travel planning and execution support.
• Performs other duties as assigned.

Qualifications

• U.S. Citizenship.
• Active Secret Clearance required.
• Bachelor’s Degree.
• 0–3 years of experience providing administrative and clerical support.
• Knowledge of Microsoft Office products, including Outlook and Teams.
• Proficiency in video conferencing technology, including Video Teleconference, Webex, and Zoom.
• Ability to understand the day‑to‑day operational needs of customers and propose solutions that meet user needs.

The expected annual salary range: $50 k – $65 k. Salary is dependent upon the role, responsibilities, candidate’s experience, and qualifications including education and key skills.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation, including criminal history and identity checks.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60‑741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.