Junior Accounts Payable Coordinator

Pace Gallery; New York (NY); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Job summary

Pace Gallery is seeking a full-time Accounts Payable Coordinator for our Finance team. The Junior AP Coordinator will report to the Accounting Manager and will be a vital member of a collaborative team handling US AP and subsidiary galleries, including vendor payments and settlement payments.

Responsibilities include invoicing, wire setups, file management, payment confirmations, and improving AP processes while ensuring timely responses to internal and external inquiries.

Qualifications

• Bachelor's degree in accounting or finance.
• 2+ years of accounts payable or accounting experience.
• Experience with Sage Intacct preferred.
• Strong MS Office skills (Word, Excel, PowerPoint).
• Excellent communication and vendor management skills.
• Detail-oriented and able to work in a fast-paced team.

Responsibilities

• Process invoices daily with accurate coding and approvals.
• Set up wires in Domestic and Foreign currency.
• Manage Accounts Payable folders and inbox.
• Send payment confirmations to stakeholders.
• Support AP procedures and respond to inquiries from vendors.

Skills

Accounts payable experience

Vendor management

Attention to detail

Communication skills

Excel

Education

Bachelor's degree in accounting or finance

Tools

Sage Intacct

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Pace is a leading international art gallery representing some of the most influential artists and estates of the 20th and 21st centuries, founded by Arne Glimcher in 1960. Holding decades-long relationships with Alexander Calder, Jean Dubuffet, Agnes Martin, Louise Nevelson, and Mark Rothko, Pace has a unique history that can be traced to its early support of artists central to the Abstract Expressionist and Light and Space movements. Now in its seventh decade, under the leadership of CEO Marc Glimcher and President Samanthe Rubell, the gallery continues to nurture its longstanding relationships with its legacy artists and estates while also making an investment in the careers of contemporary artists, including Torkwase Dyson, Loie Hollowell, Robert Nava, Adam Pendleton, and Marina Perez Simão. Pace advances its mission to support its artists and share their visionary work with audiences and collectors around the world through its exhibitions of both 20th century and contemporary art and scholarly projects from its imprint Pace Publishing. Today, the gallery has eight public locations globally, including New York, Los Angeles, London, Berlin, Seoul, and Tokyo, as well as private offices in Beijing, Hong Kong, and Geneva.

Pace Gallery is seeking a full-time Accounts Payable Coordinator for our Finance team. The Junior AP Coordinator will report to the Accounting Manager and will be a vital member of a collaborative finance team in which they will be responsible for the accounts, payable and travel expense functions for the US, and its subsidiary galleries, including both vendor payments and sales-related settlement payments.

What You'll Be Doing

• Process invoices daily with accurate coding and approvals with continuous communication with business management
• Setting up wires in Domestic and Foreign currency
• Manage and update Accounts Payable Folders in the shared drive as well as Accounts Payable inbox
• Send out Payment confirmation to stakeholders
• Support processes put in place to formalize our AP procedures, including default invoice coding, and responding to inquiries from business and vendors
• Manage and process full cycle payables functions including but not limited to:
• Audit of vendor invoices; perform research as necessary to ensure accuracy and approval; code and input of vendor invoices
• Ensure all ACH information is up to date and accurate
• Respond to external and internal queries timely and coordinate additional communications as needed to resolve outstanding questions
• Communicate with banks and vendors, as necessary, to resolve payment issues
• Proactively communicate with internal management and vendors regarding invoice inquiries
• Assist with reconciliation of all AP sub-ledgers during month end close

Requirements

• Bachelor's degree in accounting or finance
• 2+ years of recent experience in accounts payable or accounting
• Previous experience with Sage Intacct preferred
• Excellent computer skills (Word, Excel, PowerPoint) required
• Related Accounting Office Experience (Accounts Payable Entry, Processing Checks, Wire Transfers, Filing)
• Excellent communication and interpersonal skills and vendor management experience
• Ability to be detail-oriented and work well in fast-paced team

Benefits

• Compensation: Hourly Position. Annual equivalent of $45,000 to $50,000 (based on a full-time 40-hour work week)
• Health Care Plan (Medical, Dental & Vision)
• 401k Plan with Employer Match
• Paid Time Off (Vacation, Personal, Sick and Public Holidays)
• Medical Flexible Spending Account
• Pre-tax Commuter Benefits