Junior Accountant

Whitestone Associates, Inc.; Warren Township (NJ); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Employee Stock Ownership Program (ESOP

Medical Insurance

Vision Insurance

Health & Flexible Spending Accounts

401K with Company Match

Disability Insurance

Life & AD&D Insurance

AFLAC Insurance Products

Pet Insurance

Identity Theft Protection

Group Legal Plan

Corporate Discount Programs

Employee Assistance Program (EAP)

Job summary

Whitestone Associates, Inc. is seeking a motivated Junior Accountant to join the Finance team for a hands-on, in-office role.

This position offers an excellent entry point for recent graduates aiming to build a strong foundation in accounting and finance within a collaborative, employee-owned firm. The responsibilities include handling high volumes of vendor invoices and payments, vendor setup, expense reviews, and AP reconciliations, with opportunities to grow within the organization.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Recent graduates and early-career candidates encouraged to apply.
• Previous accounting internship or related experience is a plus but not required.
• Strong attention to detail, organization, and ability to manage multiple priorities in a high-volume environment.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience in the AEC industry or related professional services is a plus.

Responsibilities

• Process a high volume of vendor invoices with accurate coding and routing for approval.
• Process vendor payments according to established schedules.
• Manage vendor setup and documentation (COI, W-9s, subcontractor agreements).
• Review and process employee expense reports and company credit card statements.
• Reconcile accounts payable transactions and vendor statements; resolve discrepancies.
• Coordinate with staff and vendors to resolve invoice and payment issues.
• Maintain organized accounting records and supporting documentation.
• Assist Finance with additional accounting activities and projects.

Skills

Attention to detail

Organization

Analytical skills

Communication skills

MS Excel

MS Outlook

Education

Accounting/Finance degree

Tools

Microsoft Excel

Microsoft Outlook

Job description

Whitestone Associates, Inc. is a 100% employee-owned Geotechnical and Environmental consulting firm with offices throughout the eastern United States. We are committed to building a collaborative team environment where employee-owners are encouraged to grow professionally, take on meaningful responsibility, and contribute to the continued success of the organization.

This is a fully in-office, on-site position.

We are seeking a motivated, detail-oriented Junior Accountant to join our Finance team. This is an excellent opportunity for a recent graduate or early-career accounting professional looking to build a strong foundation in accounting and finance.

Key Responsibilities

• Process a high volume of vendor invoices, ensuring invoices are accurately coded, entered, and routed for approval;
• Process vendor payments accurately and in accordance with established payment schedules;
• Manage vendor setup and maintenance, including obtaining and maintaining required documentation such as Certificates of Insurance, W-9s, and subcontractor agreements;
• Review and process employee expense reports and company credit card statements, including verification of supporting documentation and appropriate accounting treatment;
• Reconcile accounts payable transactions, vendor statements, and related accounts, researching and resolving discrepancies as needed;
• Coordinate with employees, project managers, and vendors to resolve invoice, payment, and account discrepancies and respond to related inquiries;
• Maintain accurate and organized accounting records and supporting documentation; and
• Assist the Finance team with additional accounting activities and projects as needed.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred;
• Recent graduates and candidates beginning their accounting careers are encouraged to apply;
• Previous accounting, accounts payable, bookkeeping, or related internship experience is a plus, but not required;
• Strong attention to detail, organization, and ability to manage multiple priorities in a high-volume environment;
• Strong analytical and problem-solving skills;
• Excellent written and verbal communication skills;
• Proficiency with Microsoft Office, particularly Excel and Outlook; and
• Experience within the AEC industry or a related professional services industry is a plus, but not required.

Higher compensation than the amount listed below may be offered commensurate with experience and qualifications.

Salary Range

$60,000 - $65,000 USD

Benefits eligibility is dependent on full-time employment status.

• Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
• Medical Insurance
• Vision Insurance
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Company-Sponsored Life & AD&D Insurance
• Multiple AFLAC Insurance Products
• Pet Insurance
• Identity Theft Protection
• Group Legal Plan
• Multiple Corporate Discount Programs
• Employee Assistance Program (EAP)

Whitestone Associates, Inc. is an Equal Opportunity Employer and does not tolerate unlawful discrimination in its employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law. Whitestone does not tolerate harassment or discrimination based on any protected characteristic. All complaints of harassment are taken seriously and will be investigated promptly and thoroughly.