Jr/Sr High Office Assistant

Holy Trinity Catholic Jr-Sr High; Fort Madison (IA); On-site; USD 32,000 - 42,000; Full time

Job summary

Holy Trinity Catholic Jr-Sr High in Fort Madison, Iowa seeks an Office Assistant for the 6-12 building. The role includes greeting visitors, handling phones, and performing clerical tasks as required.

The candidate will manage attendance in PowerSchool SMS, create lists and reports, and issue daily announcements. Strong MS Office and Google Apps skills, plus confidentiality and adaptability, are essential.

Qualifications

• Excellent verbal and written communication.
• Fast and accurate typing.
• Proficient in Microsoft Word/Excel and Google Apps.
• Maintains confidentiality and professionalism.
• Able to adapt to changing tasks and priorities.

Responsibilities

• Greet visitors and answer phones in a courteous, professional manner.
• Manage building access and perform clerical duties as needed.
• Arrange substitute teachers when needed.
• Photocopy documents and maintain office equipment.
• Maintain attendance records and generate reports in PowerSchool SMS.
• Prepare daily announcements and distribute information.

Skills

Typing speed

MS Office

Google Apps

Communication

Problem solving

Confidentiality

Adaptability

Tools

PowerSchool SMS

Job description

Jr/Sr High Office Assistant

Diocese of Davenport Holy Trinity Catholic Jr-Sr High - Fort Madison, Iowa Open in Google Maps

This job is also posted in Diocese of Davenport , and TeachIowa, Iowa's Marketplace for education jobs

Job Details

Job ID: 5864180
Application Deadline: Sep 01, 2026 11:59 PM (Central Standard Time)
Posted: Jul 31, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Holy Trinity Catholic Schools in Fort Madison, Iowa is seeking an Office Assistant for our 6-12 building. This person will greet visitors, manage building access, answer phones, and perform clerical duties when needed.

Position Detail:

• Greets visitors both in-person and over the phone professionally and courteously, taking accurate messages when required.
• Arranges for substitute teachers when faculty members cannot be present.
• Photocopies submitted materials on a regular basis.
• Ensures operation of equipment by completing preventive maintenance requirements on office copier; arranging for repairs when necessary.
• Contributes to team effort by performing tasks as needed.
• Performs other duties as needed or assigned.
• Helps maintain accurate attendance records via PowerSchool SMS system.
• Creates lists and reports from PowerSchool SMS system.
• Issues daily announcements.

Non-essential Job Duties:

• Distribute mail to faculty mailboxes.
• Contact parents regarding student needs.
• Maintain supplies inventory, anticipating needed supplies, and placing orders for supplies.
• Delivers notes to students faculty as needed.
• Maintains athletic and club sign ups, as needed.
• Oversees sign-in/sign-out process for students and visitors.

Knowledge, Skills, and Abilities

• Good verbal and written communication skills.
• Ability to type quickly and accurately.
• Microsoft Office competency (Esp. Word, Excel)
• Google Applications (calendar, docs, sheets, email)
• Maintains confidentiality and professionalism both in and out of the office.
• Uses initiative to solve problems that arise in the office.
• Is adaptable and flexible in the face of new situations.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Craig Huebner , Principal
• Holy Trinity Catholic Jr-Sr High
• Phone: [phone]
• Email: [e-mail]