Jr. Accounts Payable Consultant

Aquent (United States); New York (NY); Hybrid; USD 55,000 - 83,000; Full time

Job summary

Aquent is hiring an Accounts Payable Consultant in New York City to support the rollout of an invoice automation and OCR solution, stabilize operations after go-live, train the AP team, and document processes end to end.

The role involves cross-functional collaboration with Finance, IT, Source to Pay, and external partners, and offers a contract engagement with potential to convert to full-time.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 2-5 years in accounts payable or a similar financial role.
• Experience with ERP systems (Oracle, SAP, NetSuite, Coupa); familiarity with OCR or invoice automation tools is a plus
• Experience participating in a system implementation, UAT, or technology rollout
• Strong ability to train others and create clear documentation
• Detail-oriented with experience in multi-currency and multi-country invoice processing
• Strong communication, organizational, and time management skills

Responsibilities

• Support the implementation and configuration of an AP automation solution, including workshops, testing, and master data validation
• Process supplier invoices end to end — PO matching, non-PO coding, credit memos, and exception resolution across multiple countries
• Monitor automation performance, flag errors, and refine processing rules to reduce manual intervention
• Develop and deliver training for the AP team on the new invoice workflow, exception handling, and queue management
• Create and maintain end-to-end process documentation and SOPs
• Investigate and resolve invoice discrepancies, matching failures, and routing exceptions
• Oversee vendor payments, maintain accurate records, and support month-end closing
• Work cross-functionally with internal stakeholders to refine processes
• Participate in post go-live stabilization with internal teams and external consultants

Skills

Excel proficiency

Accounts payable

Invoice processing

ERP concepts

Multi-currency processing

Training others

Documentation

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Oracle

SAP

NetSuite

Coupa

OCR tools

Job description

Note:This role is based in New York City with a hybrid schedule — 2 days per week in office.

We are hiring Accounts Payable Consultants to support the implementation of an invoice automation and OCR solution, stabilize operations post go-live, train team members, and document processes end to end. This role reports to the Manager of North America, Accounts Payable and works cross-functionally with Finance, IT, Source to Pay, and external implementation partners. Contract engagement with opportunity to convert to full-time.

What You’ll Do

• Support the implementation and configuration of an AP automation solution, including business process workshops, testing (SIT/UAT), and master data validation
• Process supplier invoices end to end — PO matching, non-PO coding, credit memos, and exception resolution across multiple countries
• Monitor automation performance, flag errors, and refine processing rules to reduce manual intervention
• Develop and deliver training for the AP team on the new invoice workflow, exception handling, and queue management
• Create and maintain end-to-end process documentation and standard operating procedures (SOPs)
• Investigate and resolve invoice discrepancies, matching failures, and routing exceptions
• Oversee vendor payments, maintain accurate records, and support month-end closing
• Work cross-functionally with internal stakeholders to refine processes
• Participate in post go-live stabilization with internal teams and external consultants

Who You Are

• Bachelor’s degree in Accounting, Finance, or related field
• 2-5 years in accounts payable or a similar financial role
• Experience with ERP systems (Oracle, SAP, NetSuite, Coupa); familiarity with OCR or invoice automation tools is a plus
• Experience participating in a system implementation, UAT, or technology rollout
• Strong ability to train others and create clear documentation
• Detail-oriented with experience in multi-currency and multi-country invoice processing
• Strong communication, organizational, and time management skills

Top 3 Hard and Soft Skills Required

• Hard Skills: Excel proficiency, Accounts payable experience with invoice processing, and Basic familiarity with financial/accounting software or ERP concepts.
• Soft Skills: Detail orientation, Strong communication skills, and Ability to work independently and troubleshoot issues.

Nice-to-Have Skills & Experience

Experience with ERP systems such as Coupa or NetSuite, and hands‑on familiarity with invoice automation tools using optical character recognition (OCR).

Role Impact & Strategic Alignment

The role supports the team’s operational transition from manual invoice handling to automated processing while maintaining accuracy and flagging discrepancies. Long-term influence will come from directly optimizing automated workflows, helping train team members, and creating standard process documentation to scale AP operations.

Key Obstacles & Challenges:

The candidate will work under a high‑pressure environment driven by tight implementation schedules and financial month‑end book closings.

Skills Needed for Challenges:

Successfully navigating these demands requires strong communication, detail orientation, and the ability to work independently under deadline constraints.