JPAWS ADMINISTRATIVE SPECIALIST (6608)

Jefferson Parish Government; Gretna (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Jefferson Parish Government is seeking an Administrative Clerk for the JPAWS division to perform data entry into the PetPoint system and support transport operations for rescues and partners. You will manage records, assist with documentation, and help maintain daily reports and social media updates.

The role emphasizes accurate clerical work, customer service, and coordination of transportation logistics within a parish department, with on-site duties in Gretna, LA.

Qualifications

• High school diploma or equivalent; plus two years of paid clerical experience.
• Current Jefferson Parish employment and permanent civil service status as JPAWS Administrative Clerk.
• One year of paid clerical work including customer support.

Responsibilities

• Input data into the PetPoint animal inventory system.
• Assist with preparing transport documents and updating Petfinder.
• Create daily feel-good lists and provide excellent customer service to transfers and rescues.
• Coordinate transport program operations including animal selection, travel logistics, records, supplies and vehicle management.
• Prepare daily stray reports for departmental social media pages.
• Add new animals to Petfinder weekly and update outcomes in Petfinder.

Skills

Data entry

Customer service

Transport coordination

Education

High school diploma or equivalent

Tools

PetPoint

Petfinder

Job description

EXAMINATION IS ANNOUNCED TO ESTABLISH AN EMPLOYMENT LIST TO FILL ONE (1) CURRENT WEST JEFFERSON VACANCY IN THE DEPARTMENT OF JEFFERSON PROTECTION AND ANIMAL WELFARE SERVICES AND FOR FUTURE VACANCIES AS THEY OCCUR.

Kind of Work

Under general supervision of JPAWS Division Supervisor-Transport Coordinator, the purpose of the position is to perform routine to moderately complex, independent clerical duties, including the performance of minor administrative functions. For the current vacancy, the employee is responsible for inputting accurate data into animal inventory system (i.e., PetPoint), assisting supervisor with preparing or gathering transport documentation, updating Petfinder, and creating daily feel-good list. Provides superior customer service to Transfer or Rescue Partners. Offers pre and post rescue placement support throughout the placement process. Assists with coordinating transport program operations including but not limited to animal selection, travel logistics, records management, supply management, and vehicle management. Assists with delivering excellent customer service to rescues, fosters and transfer partners by gathering information to match them with appropriate animals. Assists with preparing daily stray reports for departmental social media pages. Adds new and available animals to Petfinder on a weekly basis; outcomes animals in Petfinder. Performs related work as directed. This position is an essential, emergency duty status worker and may not be relieved of duty when the Parish President or their designee recommends a voluntary or mandatory evacuation of Jefferson Parish. Position requires driving of a Parish vehicle, thus possession of a valid driver's license and acceptable driving record will be given preference.

Minimum Qualifications For Admission to Examination

• I. Current employment and permanent civil service status with Jefferson Parish in the classification of JPAWS Administrative Clerk.
• II. Current employment and permanent civil service status with Jefferson Parish and one (1) year of paid work experience performing varied clerical work to include providing customer support.
• III. Possession of a high school diploma or equivalent certificate; Plus, two (2) years of paid work experience performing varied clerical work to include providing customer support.