JHF Events Coordinator, Foundation Operations, Full Time, Days

Jackson Health System; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Jackson Health System's Foundation Operations department seeks an Events Coordinator to provide day-to-day support across all phases of foundation events, from planning through post-event wrap-up, ensuring smooth logistics and professional execution.

Working with the Director of Events, you will manage timelines, vendor coordination, COIs, invoices, and onsite setup/breakdown, with availability for evenings and weekends as needed.

Qualifications

• 1-3 years of related experience preferred.
• Bachelor's degree preferred.
• Valid license or certification as needed, based on job/specialty.

Responsibilities

• Assist with planning, logistics, and coordination for Foundation events.
• Support vendor communication and maintain tracking of contracts, COIs, invoices, and related documentation.
• Help maintain event timelines, run-of-show documents, and production schedules.
• Participate in venue walkthroughs, vendor meetings, and pre-event planning sessions.
• Provide onsite event support, including setup, breakdown, vendor coordination, and guest assistance.
• Support post-event follow-up, including documentation, reporting, and file organization.
• Maintain organized digital files and ensure all event documentation is stored accurately.
• Work evenings and weekends as needed to support event operations.
• Perform all other related job duties as assigned.

Skills

Event coordination

Vendor management

Logistics planning

Contract tracking

Communication

Education

Bachelor's degree or related field

Job description

Department: Jackson Memorial Hospital - Foundation Operations

Address: 1611 NW 12th Ave, Miami, Florida, 33136

Shift details: Full-Time, Days

Why Jackson

Jackson Health System is a nationally and internationally recognized academic medical system offering world-class care to any person who walks through our doors. For more than 100 years, Jackson has evolved into one of the world's top medical providers for all levels of care, no matter if it's for a routine patient visit or for a lifesaving procedure. With more than 2,000 licensed beds, we are also proud of our role as the primary teaching hospital for the University of Miami Miller School of Medicine.

Here, the best people come together to deliver Jackson's mission for our diverse communities. Our employees are committed to providing the best CARE by demonstrating compassion, accountability, respect, and expertise in everything we do.

Summary

The JHF Events Coordinator provides day-to-day, hands-on support across all phases of Jackson Health Foundation events. This role ensures smooth logistics, strong vendor relationships, and professional execution from initial planning through post-event wrap-up. Working closely with the Director of Events, the coordinator provides logistical support and onsite needs to help deliver high-quality events that advance the Foundation's mission.

Responsibilities

• Assist with planning, logistics, and coordination for all Foundation events.
• Support vendor communication and maintain accurate tracking of contracts, Certificates of Insurance (COIs), invoices, and related documentation.
• Help maintain event timelines, run-of-show documents, production schedules, and other planning tools.
• Participate in venue walkthroughs, vendor meetings, and pre-event planning sessions.
• Provide onsite event support, including setup, breakdown, vendor coordination, and guest assistance.
• Support post-event follow-up, including documentation, reporting, and file organization.
• Maintain organized digital files and ensure all event documentation is stored accurately and consistently.
• Work evenings and weekends as needed to support event operations
• Perform all other related job duties as assigned.

Experience

Generally requires 1 to 3 years related experience.

Education

Bachelor's degree in related field is preferred.

Credentials

Valid license or certification is required as needed, based on the job or specialty.

Jackson Health System is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.