Business Support Specialist, State and Federal Grants, Jackson Main, FT, Days

Jackson Health System; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Jackson Health System in Miami is seeking a Business Support Specialist to perform high-volume administrative work supporting budgeting, grants, and department operations. You will coordinate data requests, ensure compliance, and provide confidential support to leadership.

The role requires 3–5 years of related experience, strong communication and analytical skills, and proficiency with office software. This is a full-time, on-site position at Jackson Memorial Hospital with responsibilities

Qualifications

• The candidate has 3–5 years of related administrative experience.

Responsibilities

• Provides daily high level administrative assistance for the department.

Skills

Analytical thinking

Communication

Prioritization

Judgment

Tech literacy

Stress management

Education

High school diploma

Bachelor's degree preferred

Tools

BIRT

Job description

Department: Jackson Memorial Hospital - (State and Federal Grants)

Address: 1611 NW 12th Ave, Miami, Florida, 33136

Shift details: Full-Time, Days

Why Jackson: Jackson Memorial Hospital is the flagship hospital for Jackson Health System and it has been a beacon of medical excellence and community care for more than a century. Throughout its rich and storied history, Jackson Memorial - located in the heart of the City of Miami - has been ground zero for some of the world's greatest medical breakthroughs and important moments in South Florida. We've grown into one of the nation's largest public hospitals, and one of the few that is also a world-class academic medical center with a proud mission and proven success. Jackson Memorial is an accredited, tertiary teaching hospital with 1,500 licensed beds, where nearly every medical specialty is provided by some of the world's most skilled and highly regarded multidisciplinary team of healthcare professionals.

Summary

The Business Support Specialist performs advanced high volume level administrative work. This position supports JHS mission of creating a rewarding client and patient experience by ensuring and facilitating administrative level expertise with diverse projects in a timely manner consistent with the goals of the respective department and budget. This position will have a significant role in the preparation of the departments or the organization's budget and may act in a confidential capacity. Position requires exercise of independent judgment.

Responsibilities

• Provides daily high level advanced departmental administrative assistance.
• Provides assistance by developing, communicating, implementing and evaluating the mission, goals and objectives of the respective department.
• Ensures that department specific goals and objectives are carried out and supportive of financial sustainability goals of Jackson Health System.
• Assists in maintaining regulatory compliance through implementation of programmatic changes.
• Assists with coordinating personnel functions for department.
• Provides administrative oversight for Trust and Grant funds ensuring compliance to criteria designating allocation of monies, maintaining disbursement ledgers describing expense type and provides monthly report to Administration.
• Promotes excellent customer service orientation within the department including development and implementation of customer-focused systems, processes and behaviors.
• Assists in coordinating personnel functions for each department within Division as requested.
• Ensures that department specific goals and objectives are aligned with Division and support financial sustainability goals of Jackson Health System.
• Assists with annual budget preparation.
• Assists with procurement and contract analysis.
• Maintains a working knowledge and understanding of managed care, health care delivery trends, payment/reimbursement structure, accreditation regulations and regulatory criteria.
• Ensures department operates within applicable guidelines.
• Reviews vendors and contractual associates' compliance with outcome metrics as specified in contract or service agreement.
• Initiates corrective action as appropriate and informs Administration.
• Ensures that report deadlines are met and that all information distributed is complete.
• May have the following Data Request Triage duties: a) Monitor incoming data requests by reviewing request details such as purpose of request, report audience, data sources, etc. Assign them to the appropriate analytical team for fulfillment; b) Will escalate requests should they require further clarity before it can be assigned to the appropriate team for fulfillment. Serves as a liaison to the data requestor until all pending questions have been answered. If certain approvals are required prior to assignment, this role will work with the appropriate approving bodies to gain approval before requests can be assigned. c) Update the Data Request Priority Ranker on a daily basis. d) Update and distribute the Data Request Tracker and Priority Ranker reports on a weekly basis. e) Facilitate weekly review of BIRT Data Requests with analytic team leads/subject matter experts. f) This role is empowered to review current processes, speak up if and when inefficiencies exist, and to play a prominent part in their idea's implementation.
• May have the following Analytics duties: a) Review incoming requests for opportunities to learn visualization as well as the data landscape of Jackson Health. b) Performs monthly costing duties as necessary.
• Performs all other related job duties as assigned.

Experience

• Generally requires 3 to 5 years of related experience.

Education

• High school diploma is required. Bachelor's degree in related field is strongly preferred.

Skill

• Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines.
• Ability to communicate effectively in both oral and written form.
• Ability to handle difficult and stressful situations with critical thinking and professional composure.
• Ability to understand and follow instructions.
• Ability to exercise sound and independent judgment.
• Knowledge and skill in use of job appropriate technology and software applications.

Credentials

• Valid license or certification is required as needed, based on the job or specialty.

Jackson Health System is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.