Japanese-Bilingual Admin & Operations Specialist

Pasona Inc.; New York (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

100% employer-paid medical insurance

100% employer-paid commuting expenses

401(k) plan with safe-harbor matching

PTO and Sick Leave

Job summary

Pasona Inc. in New York, NY is seeking an Administration & Operations Specialist to handle payroll, HR and benefits administration, contract administration, regulatory filings, and customer account support.

The role requires ownership, strong teamwork, and discretion due to sensitive information. Key duties include payroll processing support, confidential records management, benefit administration, contract review, and coordination with providers.

Qualifications

• Bachelor's degree or equivalent relevant work experience preferred.
• Experience in administration, operations, payroll or HR admin is preferred.
• Proficiency with Excel, Word and Outlook is expected.

Responsibilities

• Payroll Administration: support payroll processing and related recordkeeping.
• HR Administration: maintain confidential employee records and onboarding/offboarding.
• Employee Benefits: administer medical insurance and 401(k) records.
• Contract Administration: prepare and review contracts; track deadlines.
• Regulatory & Corporate Administration: coordinate registrations and filings.
• Customer Account Administration: manage customer balances and follow-ups.
• Expatriate & Trainee Support: housing, relocation, lease arrangements.
• General Administration: travel coordination, office supplies, support.

Skills

Strong organizational skills

Attention to detail

Interpersonal & communication skills

Team collaboration

Prioritization & time management

Integrity & discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Pasona Inc. in New York, NY is seeking an Administration & Operations Specialist to handle payroll, HR and benefits administration, contract administration, regulatory filings, and customer account support.

The role requires ownership, strong teamwork, and discretion due to sensitive information. Key duties include payroll processing support, confidential records management, benefit administration, contract review, and coordination with providers.