IT Vendor Management

Source One Technical Solutions; Basking Ridge (NJ); Hybrid; USD 90,000 - 140,000; Full time

Job summary

Source One Technical Solutions is seeking an IT Vendor Management professional to lead vendor contracting, sourcing, negotiation, and supplier governance. The role requires strong knowledge of contract terms, business requirements, and the ability to collaborate with Legal, Finance, IT, Procurement, and vendors to ensure timely execution.

Key duties include end-to-end contract management for IT engagements, negotiating terms, evaluating requests with stakeholders, and guiding RFI/RFP activities.

Qualifications

• Minimum of 5 years of vendor management experience.
• Strong written and verbal communication with stakeholders at multiple levels.
• Experience planning RFI and RFP activities.

Responsibilities

• Lead end-to-end contract processes for IT vendor engagements.
• Review and support negotiation of terms and conditions.
• Collaborate with stakeholders to evaluate vendor requests and costs.
• Plan and manage RFI and RFP activities with IT and Procurement.
• Communicate with vendors throughout sourcing and contract execution.
• Support vendor selection and negotiation aligned with governance standards.
• Lead strategic supplier management and monitor risk.

Skills

Vendor management

Contract negotiation

Sourcing

Stakeholder management

Communication skills

Project management

Analytical skills

Documentation

Tools

Procurement systems

Vendor management software

Job description

Mostly remote (Would be nice if candidate is local and able to come into office Wednesdays)

Job Schedule:

Maximum of 35 to 40 hours a week - 5 days a week.

Role Summary:

• The IT Vendor Management professional is responsible for supporting and leading vendor-related contracting, sourcing, negotiation, and supplier governance activities.
• This role requires strong knowledge of contract terms, business requirements, legal and financial considerations, and the ability to work collaboratively with internal stakeholders, external vendors, Procurement, Legal, Finance, and IT teams to ensure timely and effective execution of vendor engagements.

Key Responsibilities:

• Lead and coordinate the end-to-end contract process for IT vendor engagements, ensuring business, legal, financial, and operational requirements are understood, documented, and addressed.
• Review, interpret, and support negotiation of contract terms and conditions, including business-specific requirements, pricing, service expectations, and vendor obligations.
• Partner with Business, IT, Procurement, Legal, and Finance stakeholders to evaluate vendor requests, analyze costs, resolve issues, and keep contract and sourcing activities on schedule.
• Plan and manage RFI and RFP activities in collaboration with IT, business stakeholders, and Corporate Procurement, including information gathering, vendor communications, presentation coordination, follow-up, and selection support.
• Communicate effectively with vendors throughout sourcing, negotiation, onboarding, and contract execution activities.
• Support vendor selection and negotiation activities for IT goods and services, applying sound judgment, strong negotiation skills, and alignment with internal processes and governance standards.

Strategic Supplier Management

• Lead strategic supplier management activities using an evidence-based vendor classification model across defined supplier tiers.
• Manage up to five vendor governance forums, scaled appropriately by vendor tier and business criticality.
• Maintain and monitor vendor risk registers, ensuring risks, issues, actions, and decisions are tracked and escalated as appropriate.
• Apply a baseline-first KPI model and minimum global data set to support consistent vendor performance measurement.
• Use a five-dimension vendor scorecard to assess IT vendor performance, risk, value, relationship health, and service delivery effectiveness.

Qualifications and Skills:

• Minimum of 5 years of relevant experience in vendor management, contracts, sourcing, procurement, supplier relationship management, or a related business function.
• At least 1 year of project management experience preferred.
• Strong understanding of contract structures, legal and financial terms, business requirements, and vendor obligations.
• Excellent written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders at multiple levels.
• Strong organizational, time management, analytical, and follow-up skills, with the ability to manage multiple priorities and complex documentation simultaneously.
• Ability to work independently and collaboratively to solve complex problems, drive decisions, and keep activities moving forward.
• Demonstrated ability to influence stakeholders, manage change, assume responsibility, and make sound decisions in alignment with established processes.
• Technical aptitude and ability to learn and use various business, procurement, contract management, and vendor management systems.
• High attention to detail, sound judgment, and commitment to confidentiality, accuracy, and process compliance.