Vendor Procurement Manager

Resolve Tech Solutions; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Resolve Tech Solutions seeks a Vendor Management & Procurement Manager to lead vendor governance, procurement operations, rate negotiation, and compliance for staffing vendors, consultants, subcontractors, and C2C engagements.

You will partner with Finance, Legal, Talent Acquisition, HR, Account Management, and Delivery to optimize costs, protect margins, and ensure external partners meet organizational standards.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Supply Chain Management, Accounting, or a related field.
• Minimum 5 years of progressive experience in procurement or vendor management, preferably IT services or staffing.
• Proven ability to negotiate vendor rates and commercial terms with measurable cost savings.

Responsibilities

• Own and track vendor onboarding and compliance processes.
• Audit and verify vendor contract rates in Workday across SOWs and C2C.
• Lead negotiations of vendor contract rates and terms to reduce costs.
• Manage and maintain vendor records, compliance files, and procurement documentation.
• Coordinate with Legal on MSAs and SOWs.
• Support process improvement in vendor governance and procurement operations.

Skills

Vendor governance

Procurement operations

Rate negotiation

Cost optimization

Analytical skills

Contract terms

Communication

Education

Bachelor’s degree in Business Administration or related field

Tools

Workday

MS Office Suite

Job description

The Vendor Management & Procurement Manager leads vendor governance, procurement operations, rate negotiation, and compliance activities related to staffing vendors, consulting partners, subcontractors, and C2C engagements. This role partners closely with Finance, Legal, Talent Acquisition, HR, Account Management, and Delivery to drive cost optimization and protect delivery margins. The position leads rate negotiations, owns vendor records and compliance, improves operational processes, and ensures external partners meet organizational standards related to compliance, financial stability, and service expectations.

Key Responsibilities

• Own and track vendor onboarding and compliance processes for vendors, including insurance certificates, agreements, references, tax documentation, and compliance forms.
• Assist with vendor due diligence activities by gathering and organizing information related to company size, financial stability, operational capabilities, and service offerings. Review and approve all supplier request forms, ensuring completeness and adherence to procurement standards.
• Manage contingent worker onboarding in coordination with Recruiting, Delivery, and HR teams
• Maintain accurate vendor records, vendor performance tracking, compliance files, reporting logs, and procurement documentation within internal systems and tracking tools,
• Audit and verify vendor contract rates in Workday across all Statements of Work (SOW), ensuring rates are accurate and consistent with executed agreements.
• Review all SOW and Corp-to-Corp (C2C) placements to confirm they meet established margin thresholds and procurement requirements.
• Lead negotiations of vendor contract rates and commercial terms to reduce costs and improve terms.
• Own the commercial terms of vendor agreements and partner with Legal on the creation, negotiation, renewal, and amendment of Master Service Agreements (MSAs); identify when an MSA is required and execute Statements of Work under established agreements.
• Manage and track certificates of insurance (COI) for vendors, ensuring coverage remains current, valid, and compliant with organizational requirements
• Respond to and complete vendor risk assessments, providing required documentation and information to internal stakeholders and external parties
• Support vendor communication activities related to onboarding requirements, documentation requests, and operational updates.
• Assist with process improvement initiatives focused on vendor governance, procurement operations, compliance tracking, and reporting efficiencies.
• Other duties as assigned

Qualifications

• Bachelor’s degree in Business Administration, Finance, Supply Chain Management, Accounting, Human Resources, or a related field preferred
• Minimum 5 years of progressive experience in procurement, vendor management, or contract/category management, ideally within IT services, staffing, or consulting environments
• Demonstrated track record of independently negotiating vendor contract rates and commercial terms, with measurable cost savings or margin improvement
• Working knowledge of MSAs, SOWs, and C2C agreements, including how commercial terms interact with legal terms, and experience partnering with Legal on contract execution
• Hands‑on experience with Workday or a comparable ERP/procurement system for managing contract rates and vendor data
• Strong organizational skills with the ability to manage multiple tasks and maintain detailed records accurately
• Strong analytical and problem-solving skills with attention to detail
• Ability to communicate professionally with internal stakeholders and external vendors
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Ability to work collaboratively in a fast-paced, team-oriented environment
• Strong written and verbal communication skills
• Ability to handle sensitive vendor and business information with professionalism and confidentiality
• Alignment with RTS Core Values: Collaboration, Customer Centricity, Innovation, Trust & Resiliency