IT Project Manager

ASSYST, Inc.; Tallahassee (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

ASSYST, Inc. in Tallahassee, FL is seeking an IT Project Manager to lead the modernization of the legacy AIMS system, coordinating stakeholders and gathering requirements for the RMS solution.

This onsite role supports 900+ statewide users and ensures alignment with investigative and reporting needs. You will oversee schedule, budget, risks, data migration, training, and implementation activities while driving vendor collaboration for a scalable, cloud-based system with improved usability and

Qualifications

• Bachelor’s degree in computer science, information systems, business administration, or related field.
• Must have PMP certification.
• Minimum of 5 years IT work experience, including 2+ years managing projects.
• Experience with cloud-based solutions and architecture.
• Experience with collaboration tools.
• Excellent communication with management across organizations.
• Proficiency with Microsoft Project and Office.
• Ability to maintain detailed project plans and WBS.
• Experience with meeting facilitation and status reporting.
• Experience with criminal justice technology.

Responsibilities

• Actively participate as a key member of the project team.
• Coordinate contract management to ensure deliverables and milestones are met.
• Develop, implement and maintain project documentation, strategies and plans.
• Provide problem-solving expertise and complex analysis of project risks and opportunities.
• Monitor the project status and escalate changes that may inhibit success.
• Track key project milestones and adjust plans and resources as needed.
• Assist with coordination of project documentation and plans.
• Support grant applications, budget requests, and governance documentation.
• Assist with resource coordination between Project Managers.
• Work with users and developers to understand business requirements.
• Participate in testing efforts with stakeholders and other applications.
• Lead and participate in team, stakeholder, and technical meetings.
• Support the project team and perform other duties as assigned.
• Create and update project documentation as required.
• Ensure compliance with Florida’s 60GG-1 standards.

Skills

Project management

Stakeholder coordination

Communication

Team leadership

Risk management

Criminal justice technology

PMP certification

Education

Bachelor’s degree in computer science, information systems, business administration, or related field

Tools

Microsoft Project

Microsoft Office Suite

Job description

ASSYST is seeking an IT Project Manager to support the modernization of legacy AIMS(Automated Investigation Management System) systems in Tallahassee, Florida (Onsite Role)

The project manager oversees the replacement of the legacy AIMS system by coordinating stakeholders, gathering detailed requirements, and ensuring the newRMS (Records Management System) solution aligns with the operational and investigative needs. They manage the project schedule, budget, and risks to ensure modernization efforts address long-standing system inefficiencies and integrate modern capabilities. The project manager directs vendor, IT, and business-unit collaboration to deliver a cloud-based solution with improved scalability, stability, and user experience for more than 900 statewide users. They also ensure smooth transition planning, including data migration, user training, and implementation activities, so the new system supports critical investigative, intelligence, and reporting workflows without disruption.

Responsibilities

• Actively participate as a key member of the project team.
• Coordinate the contract management efforts to include ensuring deliverables and milestones are met.
• Participate in the development, implementation and maintenance of project documentation, strategies and plans.
• Provide problem-solving expertise and complex analysis of project risks and opportunities.
• Monitor the project status and escalated any changes that may inhibit the success of any of the projects.
• Tracks key project milestones and makes suggestions for adjusting project plans and/or resources to meet the needs of customers.
• Assists with project communication, Participates in the development, implementation and maintenance of project documentation, strategies and plans.
• Helps in the preparation of informational items to support grant applications, budget requests, and support documentation required by the Governor’s Office and Legislature.
• Assists with the coordination of resources between the Project Managers.
• Works with users and developers to understand business requirements.
• Participates in testing efforts with various system stakeholders and other applications
• Leads and participates in team meetings, stakeholder meetings, and technical meetings
• Supports the project team and performs other duties as assigned
• Creates and updates documentation as required by project team.
• Ensure the project and associated documentation comply with the State of Florida’s 60GG-1 Project Management and Oversight standards.

Preferred Knowledge, Skills, and Abilities:

• Bachelor’s degree in computer science, Information Systems, Business Administration, or other related field or equivalent work experience.
• Must have Project Management Professional (PMP) certification.
• Minimum of 5 years’ IT work experience, including 2 or more years managing projects.
• Experience with cloud-based solutions and architecture.
• Experience with collaboration tools.
• Must have excellent communication with management both within and across organizations to ensure smooth running of the Projects Office.
• Excellent communication skills; both written and oral with technical and non-technical staff, and all levels of management.
• Proficiency in the use of Microsoft Office Suite of applications (including Microsoft Project) and/or familiar with project management technology tools.
• Ability to maintain detailed project plans (scope, project management processes, and work breakdown structures).
• Experience with meeting facilitation and documentation.
• Experience creating and presenting internal and external status reports and detailed status reports suitable for presentation to the Legislature and Steering Committees.
• Proven ability to lead a project team and effectively conduct the project to meet project objectives.
• Ability to identify priorities and keep staff focused on priority tasks as directed by Project Managers.
• Ability to identify the scope of the project and report scope creep.
• Experience with criminal justice technology.
• Aptitude for nurturing a collaborative, upbeat, positive working environment that values creativity and innovation.

ASSYST is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law