IT PROCUREMENT & CONTRACT MANAGER

State of Florida; Tallahassee (FL); On-site; USD 87,000 - 92,000; Full time

Benefits offered by this job

Paid vacation and holidays

Comprehensive health and lifeinsurance

Tuition-Free college courses

Retirement plans with FRS

Job summary

The State of Florida, Department of Corrections, seeks an IT Procurement & Contract Manager (SES) in Tallahassee to lead IT procurement, contract formation, and vendor coordination. This role reports to the Office of Information Technology and drives efficient, compliant processes with a focus on customer service.

Responsibilities include managing procurement staff, ensuring timely deliverables, and developing procedures to improve procurement efficiency.

Qualifications

• Must be a Florida Certified Contract Manager.
• Must have the ability to determine work priorities and manage workloads.
• Must possess working knowledge of Florida procurement statutes, rules, risks, DMS contracts, and agency purchasing procedures.
• Ability to read, understand and evaluate procurement risks and coordinate with stakeholders.
• Experience reading vendor proposals and translating payment schedules for spending plans.
• Three years’ experience supervising staff; two years procurement experience, preferably IT.

Responsibilities

• Assist the Bureau Chief in ensuring IT services are delivered with high customer service and satisfaction.
• Coordinate procurement activities with the Bureau of Procurement.
• Prepare IT procurement documents and define scope, requirements, deliverables, and financial implications.
• Direct day-to-day IT procurement operations and establish performance metrics.
• Develop staff work inventories and assign/ review workloads.
• Ensure timely responses and compliance with policies and budget constraints.

Skills

Communication skills

Prioritization

Procurement risk analysis

Vendor evaluation

Staff supervision

Power BI

Education

Bachelor's degree or equivalent experience

Tools

Smartsheet

Microsoft Excel

Microsoft Word

PowerPoint

Microsoft Visio

Power BI

Job description

Requisition No:887118

Agency: Department of Corrections

Working Title: IT PROCUREMENT & CONTRACT MANAGER

Pay Plan: SES

Position Number:70035324

Salary: $86,520.20 - $91,927.94 Annually

This open competitive advertisement is for a SES (Selected Exempt Service) position located at the Central Office in the Office of Information Technology.

The mission of the IT Procurement & Contract Manager is to support the Bureau Chief in delivering exceptional IT services by fostering collaboration, ensuring efficient and transparent procurement processes, and maintaining high standards of customer service.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES

• Assists the Bureau Chief of IT Business Solutions in ensuring that OIT services are delivered with a high degree of customer service and satisfaction.
• Assist the Bureau Chief of IT Business Solutions in ensuring OIT is collaborating effectively and communicating across all divisions.
• Prepare IT procurement documents and draft language to clearly describe procurement scope, requirements, responsibilities, deliverables, and financial consequences for competitive solicitations and request for quotes.
• Coordinate with the Bureau of Procurement to complete pre/post procurement activities.
• Prepare justification language to satisfy specific requirements according to the chosen method of procurement for IT purchases.
• Directs and manages the day-to-day operations of IT procurement activities within the Bureau of Business Solutions.
• Establish key performance and metric indicators for the Procurement Unit.
• Develop and maintain a work inventory for all staff that identifies major work functions, duties, and tasks with frequencies as appropriate.
• Directs daily operations of subordinate staff by monitoring, assigning, reviewing, approving, and evaluating their workloads and quality of work.
• Ensure staff meet timelines, work efficiently, work within budgetary guidelines, and provide high levels of customer service.
• Responsible for training subordinate staff.
• Responsible for making recommendations to management for hiring, discipline, promotions, performance management, and termination of subordinate staff.
• Ensures the timely response to and coordinates with the Bureau of Policy Management and Inmate Appeals regarding agency-wide procedures.
• Ensure the timely renewal of all OIT software subscriptions and/or other purchases as required.
• Manages or otherwise improves processes related to procurement.
• Serve as a point of contact for vendors
• Responsible for responding to the Auditor General regarding Statewide Financial Statements.
• Attends conferences, workshops, and training programs (including videos) as opportunities arise to enhance resource knowledge, skills, and abilities.
• Adheres to FDC policies and procedures in the workplace and performs required training.
• Oversee FDC and OIT policy management including new policy development or edits to existing policies.

BENEFITS

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must be a Florida Certified Contract Manager.
• Written and verbal communication skills.
• Must have the ability to determine work priorities, assign work and ensure proper completion of work assignments
• Must possess working knowledge of Florida procurement statutes, rules, risks, DMS contracts, and agency purchasing procedures.
• The ability to read, understand and evaluate procurement risks, verify scope, and coordinate with the appropriate stakeholders
• Must possess a bachelor’s degree or the equivalent time of experience plus the experience listed below:
• Three (3) years’ experience supervising staff, assigning workloads, establishing expectations, and monitoring performance.
• Two (2) years of procurement experience, preferably IT.
• Must be proficient with standard office software (Word, Excel, PowerPoint) and Smartsheet a. Expert Microsoft Excel skills with working knowledge and the ability to apply knowledge to scenarios using pivot tables, conditional formatting, and formula such as, SUMIF, VLOOKUP, IF, SUBTOTAL, COUNTIF, VALUE, NETWORKDAYS.
• Must have the ability to arrange spending request into easy-to-read summaries with supporting documentation.
• Must have detailed knowledge of IT purchase components including products and services with understanding of state budget categories for expense, OCO, and contracted services.
• Must have experience developing procedures, implementing controls, and improving procurement efficiency and standard operating procedures.
• Must have the ability to read and understand vendor proposals for delivery of IT products and services; and translate payment schedules into formats used for spending plan tracking and MFMP purchasing.
• Must have the ability to reconcile invoices against spend plans and contract deliverable payment schedules
• Must have experience procuring IT staff augmentation services and coordinating resource requests, vendor responses, and contract requirements

PREFERRED QUALIFICATIONS

• Experience developing procedures, implementing controls, and improving procurement efficiency.
• Experience with buying cloud computing, cybersecurity products and services, infrastructure, networking, telecommunications, and IT modernization initiatives.
• Familiarity with sensitive data protection obligations, and agency technology standards that may affect procurement decisions.
• Experience assessing whether proposed technology products or services align with established technical requirements and existing contract terms.
• Experience developing team procedures, standardizing workflows, and establishing quality-control practices
• Ability to explain procurement requirements, risks, and limitations to non-procurement personnel.
• Familiarity with records retention, public records obligations, and applicable confidentiality requirements.
• Experience identifying process inefficiencies and implementing improvements that reduce delays and strengthen compliance.
• Building data visualizations with Power BI

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.