IT Procurement & Budget Manager

Brooklyn Public Library; United States; Hybrid; USD 70,000 - 80,000; Full time

Job summary

Brooklyn Public Library is seeking an Office Manager to provide administrative, financial, procurement, and operational support for the Information Technology Department. This hybrid, non-union role requires coordinating budgets, purchasing, and accounts payable, while serving as a liaison across IT, Finance, HR, Facilities, and vendors.

The position offers $70,000-$80,000 annually with at least 3 on-site days and opportunities to impact technology procurement and funding processes, including

Qualifications

• Bachelor's Degree preferred, or equivalent combination of education and experience.
• Experience in office administration, purchasing, budgeting, or financial operations.
• Strong knowledge of accounts payable and procurement processes.
• Experience with financial management or ERP systems (Workday, Lawson, or similar).
• Excellent organizational and recordkeeping skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong customer service and interpersonal skills.
• High level of accuracy, discretion, and attention to detail.
• Proficiency with Microsoft Office, spreadsheets, and business applications.

Responsibilities

• Monitor and maintain IT operating and project budgets.
• Track expenditures, encumbrances, invoices, and payments.
• Maintain accurate financial records and budget documentation.
• Prepare budget reports and provide financial information to IT leadership.
• Reconcile purchasing records and assist with fiscal year-end closeout activities.
• Coordinate purchase requests and procurement activities for all organizational technology goods and services.
• Create and process requisitions, purchase orders, and supplier invoice requests.
• Track orders from initiation through receipt and payment.
• Maintain purchasing documentation and records.
• Coordinate with vendors regarding quotes, shipments, invoicing, and payment issues.
• Support administration of the federal E-Rate program.
• Gather and organize required supporting documentation.
• Maintain reimbursement tracking spreadsheets and financial records.
• Coordinate submissions and funding documentation with internal and external stakeholders.
• Monitor compliance requirements and funding timelines.
• Maintain departmental records, files, and reporting documentation.
• Support departmental projects and special initiatives.
• Assist leadership with budget planning and operational analysis.
• Serve as the primary contact for many technology vendors and service providers.
• Coordinate with Finance, Human Resources, and other departments regarding purchasing and administrative matters.
• Facilitate communication between internal stakeholders and external partners.
• Support resolution of billing, procurement, and vendor-related issues.

Skills

Budget management

Procurement administration

Financial recordkeeping

Vendor management

Project coordination

Customer service

Attention to detail

Communication

Education

Bachelor's Degree

Tools

Workday

Lawson

Job description

Brooklyn Public Library is seeking an Office Manager to provide administrative, financial, procurement, and operational support for the Information Technology Department. This hybrid, non-union role requires coordinating budgets, purchasing, and accounts payable, while serving as a liaison across IT, Finance, HR, Facilities, and vendors.

The position offers $70,000-$80,000 annually with at least 3 on-site days and opportunities to impact technology procurement and funding processes, including