IT Operations & Budget Manager

Brooklyn Public Library; Headquarters (WA); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Brooklyn Public Library Office Manager for Information Technology provides administrative, financial, procurement and operational support. This hybrid role requires at least 3 days on site and handles budgeting, purchasing, vendor coordination, and E-Rate funding processes.

The position requires a Bachelor’s degree or equivalent experience, strong organizational skills, and proficiency with ERP systems and Microsoft Office. Join a mission-driven library serving Brooklyn's diverse communities.

Qualifications

• Bachelor’s Degree preferred, or equivalent combination of education and experience.
• Demonstrated experience in office administration, purchasing, budgeting, or financial operations.
• Strong knowledge of accounts payable and procurement processes.
• Experience working with financial management or ERP systems (Workday, Lawson, or similar).
• Excellent organizational and recordkeeping skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong customer service and interpersonal skills.
• High level of accuracy, discretion, and attention to detail.
• Proficiency with Microsoft Office, spreadsheets, and business applications.

Responsibilities

• Monitor and maintain IT operating and project budgets.
• Track expenditures, encumbrances, invoices, and payments.
• Maintain accurate financial records and budget documentation.
• Prepare budget reports and provide financial information to IT leadership.
• Reconcile purchasing records and assist with fiscal year-end closeout activities.
• Coordinate purchase requests and procurement activities for all organizational technology goods and services.
• Create and process requisitions, purchase orders, and supplier invoice requests.
• Track orders from initiation through receipt and payment.
• Maintain purchasing documentation and records.
• Coordinate with vendors regarding quotes, shipments, invoicing, and payment issues.
• Support administration of the federal E-Rate program.
• Gather and organize required supporting documentation.
• Maintain reimbursement tracking spreadsheets and financial records.
• Coordinate submissions and funding documentation with internal and external stakeholders.
• Monitor compliance requirements and funding timelines.
• Maintain departmental records, files, and reporting documentation.
• Support departmental projects and special initiatives.
• Assist leadership with budget planning and operational analysis.

Skills

Office administration

Budgeting

Accounts payable

Procurement processes

ERP systems

Microsoft Office

Multitasking

Attention to detail

Customer service

Education

Bachelor’s Degree or equivalent

Tools

Workday

Lawson

Job description

Brooklyn Public Library Office Manager for Information Technology provides administrative, financial, procurement and operational support. This hybrid role requires at least 3 days on site and handles budgeting, purchasing, vendor coordination, and E-Rate funding processes.

The position requires a Bachelor’s degree or equivalent experience, strong organizational skills, and proficiency with ERP systems and Microsoft Office. Join a mission-driven library serving Brooklyn's diverse communities.