IT Procurement Analyst

Arka Innovate; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Arka Innovate is seeking a detail-oriented Procurement Analyst to support our Client's Procurement Department. This role will manage daily clerical tasks, provide general office support, and execute procurement activities from requisition to Purchase Order completion in a fast-paced environment.

You will oversee workloads, verify requisitions, solicit quotes, evaluate bids, and assist in contract lifecycle management while collaborating with Project Managers, Legal, Risk Management, and

Qualifications

• Minimum of 5 years of full-time transactional procurement experience.
• Experience with bids, sealed bidding processes, and contract administration.
• Knowledge of procure-to-pay and procurement policies/risks in hardware and software procurement.

Responsibilities

• Oversee procurement workloads, expedite aged requisitions, and monitor progress for timely processing.
• Verify requisitions for accuracy with Project Managers and internal stakeholders.
• Solicit quotes, evaluate bids for policy compliance, issue Purchase Orders to selected vendors.
• Support contract lifecycle management, bidding, and administration.
• Collaborate with Project Managers, Legal, Risk Management, and Diversity & Civil Rights to secure high-quality terms.
• Maintain filing systems and assist in organizing meetings and communications.

Skills

End-to-end purchasing

Bidding & contracting

Procure-to-pay

Vendor management

Education

Bachelor’s degree in Supply Chain Management

Tools

PeopleSoft

ERP procurement software

Job description

Arka Innovate is seeking a detail-oriented and proactive Procurement Analyst to support our Client's Procurement Department. This role will involve managing daily clerical tasks, providing general office support, and executing procurement activities under the direction of senior staff. The ideal candidate will bring strong transactional procurement experience and the ability to handle end-to-end purchasing processes, from requisition to purchase order completion, efficiently in a fast-paced environment.

Key Responsibilities:

• Queue Management: Oversee and manage procurement workloads and backlogs, assist in expediting procurements for aged requisitions, and monitor overall procurement progress to ensure timely and accurate processing.
• Requisition Verification: Verify requisitions for accuracy, validating scopes of work in collaboration with Project Managers and internal stakeholders.
• Bidding and Vendor Engagement: Solicit quotes, evaluate bids for compliance with company policies, conduct pricing analysis, and issue Purchase Orders to selected vendors.
• Contract Lifecycle Management: Support senior staff in managing the bidding process, contract creation, administration, and maintenance throughout the contract lifecycle.
• Collaboration and Stakeholder Engagement: Work closely with Project Managers, Legal, Risk Management, and Diversity & Civil Rights departments to secure high-quality contract terms and service levels.
• Administrative Support: Maintain filing systems, manage procurement-related correspondence, and assist in organizing meetings, conferences, and calls.

Requirements:

• Experience: Minimum of 5 years of full-time experience in transactional procurement, including bidding, sealed bidding processes, and contract writing and administration.
• Skills: Demonstrated ability to handle routine purchasing transactions with accuracy and efficiency in a fast-paced environment.
• Procurement Knowledge: Familiarity with the procure-to-pay process and an understanding of procurement policies, procedures, and associated risks in hardware and software procurement.
• ERP Systems: Knowledge of ERP Purchasing applications and procurement-related software is preferred.
• Government Procurement: Preferred understanding of government procurement requirements, such as sealed bids, advertising, and diversity spend targets.

Preferred Qualifications:

• Education: Bachelor’s degree in Supply Chain Management, Procurement and Contract Management, or a related field.
• Software Knowledge: Experience with PeopleSoft or similar ERP systems is highly desirable.

Why Join Arka Innovate?

• Be a part of a dynamic team that values innovation and cutting-edge solutions.
• Work on diverse and impactful projects.
• Growth opportunities in a fast-paced and supportive environment.
• Onsite Position - 5 days at client location

At Arka Innovate, we are proud to be anEqual Opportunity Employer. We are committed to creating an inclusive environment for all employees and do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.