IT Operations & Procurement Coordinator

Columbus McKinnon EMEA; Charlotte (NC); On-site; USD 31,000 - 38,000; Full time

Job summary

Columbus McKinnon is seeking an IS Operations Specialist to support the Information Services organization by managing invoice processing and coding, coordinating purchasing activities, and maintaining contract and vendor records. The role also assists with budget tracking, reporting, and IT request triage with basic end-user support.

Responsibilities include end-to-end invoice processing, routing for approvals, reconciling discrepancies, managing software/hardware asset records, and supporting

Qualifications

• 2+ years of experience in operations, invoice processing, procurement, or contract administration.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Excel, Teams, and SharePoint.
• Experience working in an IT organization preferred.
• Familiarity with IT vendors, SaaS subscriptions, and ticketing systems preferred.

Responsibilities

• Own end-to-end processing of IS invoices including validation, accurate GL coding, and allocation to cost centers or projects.
• Route invoices for approval and track through submission and payment.
• Resolve invoice discrepancies with vendors, Accounts Payable, and IS stakeholders; maintain complete and auditable invoice documentation.
• Coordinate requisitions and purchase orders for software, hardware, services, and subscriptions.
• Track orders, deliveries, and receiving confirmations.
• Assist with renewals, true-ups, and subscription adjustments.
• Maintain accurate, up-to-date software and hardware asset records (device details, assigned user/department, location, lifecycle status, and warranty/coverage dates).
• Reconcile purchases, receipts, deployments, transfers, repairs, and retirements to ensure asset databases align with actual inventory.
• Support periodic audits and true-ups by producing asset and license reports, identifying gaps, and coordinating remediation with IS owners.
• Document and follow standard processes for asset tagging, check-in/check-out, refresh schedules, and secure disposal/return of end-of-life equipment.
• Maintain centralized repository of IS contracts, SOWs, and amendments.
• Track contract expirations, renewal windows, and notice periods.
• Proactively notify IS owners of upcoming renewals.
• Support contract routing and execution with Legal and Procurement.
• Assist with monthly budget tracking and variance analysis, while maintaining budget documentation.
• Support project spend tracking and accruals.
• Prepare spend summaries for IS leadership.
• Provide Level 0 support and limited Level 1 troubleshooting; support onboarding and offboarding coordination; escalate issues beyond defined scope.

Skills

Invoice processing

Procurement

Budget tracking

Vendor management

IT support

Tools

Microsoft Excel

Microsoft Teams

SharePoint

Job description

Columbus McKinnon is seeking an IS Operations Specialist to support the Information Services organization by managing invoice processing and coding, coordinating purchasing activities, and maintaining contract and vendor records. The role also assists with budget tracking, reporting, and IT request triage with basic end-user support.

Responsibilities include end-to-end invoice processing, routing for approvals, reconciling discrepancies, managing software/hardware asset records, and supporting