IT Office Rollout Project Coordinator

Jobtailor

Columbus (OH)

On-site

USD 55,000 - 75,000

Full time

14 days+

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Job summary

Jobtailor in Columbus, OH seeks an IT Project Coordinator to lead technology-related office openings, relocations, and expansions. You will coordinate cross-functional teams, vendors, and internal IT staff to deliver complete infrastructure setups on time.

The role requires 1–3 years of IT project coordination experience, a basic grasp of IT infrastructure, and proficiency with Microsoft Office and collaboration tools. Join a dynamic team and drive successful office launches.

Qualifications

Bachelor’s degree in information technology, computer science, business administration, project management, or a related field
One to three years of experience coordinating IT projects, technology implementations, office moves, infrastructure projects, vendor activities, or related work
Experience managing multiple projects, tasks, vendors, and stakeholders with competing deadlines
Basic knowledge of IT infrastructure, including internet services, network connectivity, wireless networks, computers, printers, copiers, phones, cabling, and security systems
Experience maintaining project plans, schedules, task lists, status reports, meeting notes, and implementation documentation
Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, Teams, and SharePoint
Experience with project management platforms such as Smartsheet, Microsoft Planner, Monday.com, or similar tools preferred

Responsibilities

Coordinate IT activities for new office openings, relocations, closures, expansions, and other facility-related projects
Serve as the primary IT coordination point for Facilities, State Directors, local leaders, internal IT teams, vendors, contractors, and other stakeholders
Create and maintain project plans, schedules, implementation checklists, milestones, dependencies, action items, and completion dates
Gather and document technology requirements for each location (internet, network, phones, printers, security, cabling)
Coordinate ISP activities (service availability, quotes, orders, installation appointments, activation, issue resolution)
Coordinate with network, security, and technical support teams to ensure equipment/services are configured, installed, tested, and ready
Obtain and compare vendor quotes and support cost-effective solutions meeting requirements
Track orders, service requests, shipping, installation, configuration, testing, deployment
Confirm completion of all tech requirements before opening/move/closure/go-live
Identify risks, issues, delays, dependencies and escalate to leadership
Monitor milestones and update schedules and stakeholder expectations
Provide timely project status updates and upcoming activities
Schedule and facilitate project meetings, vendor calls, readiness reviews, implementation checkpoints
Document meeting notes, decisions, actions, owners, due dates and follow up until closure
Maintain accurate project records, inventories, vendor info, service details, documentation, and reports
Ensure closures include proper cancellation/transfer/removal/disposal of IT equipment
Conduct post-implementation reviews to verify service functionality and resolve issues
Recommend improvements to processes, templates, checklists, and standards
Maintain positive relationships with staff, vendors, contractors, and internal departments
Perform other related duties as assigned