IT Financial Coordinator

COLLEGE CORNER; Charleston, Northern (SC, KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Employee Tuition Assistance Program (

ETAP

Job summary

The College of Charleston is seeking an IT Financial Coordinator to coordinate procurement, receiving, tracking, and documentation of technology-related equipment for the Division of Information Technology. You will work with IT, Facilities, Procurement and campus departments to ensure purchases meet policies and state requirements.

Ideal candidate has a high school diploma with experience in procurement, purchasing, financial administration or asset management; proficient in Excel, Word, and

Qualifications

• Knowledge of procurement, purchasing, inventory control, and financial administration principles.
• Experience with purchasing systems and financial tracking tools is required.
• Higher education, government procurement, or technology purchasing experience preferred.

Responsibilities

• Coordinate procurement activities for technology equipment and related software.
• Receive, track, and document technology purchases; ensure accuracy and timeliness.
• Maintain procurement and asset documentation; support audits and reporting.
• Assist in budget tracking and payments; liaise with vendors and campus departments.

Skills

Procurement knowledge

Inventory control

Financial administration

Analytical skills

Communication skills

Education

High school diploma

Associate or Bachelor's degree in finance or business

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

Job description

Please see Special Instructions for more details.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

IT Financial Coordinator is responsible for coordinating the procurement, receiving, tracking, and documentation of technology-related equipment and purchases for the Division of Information Technology. This position serves as the primary point of coordination for hardware acquisitions, purchase order processing, vendor communications, equipment deliveries, asset management, and purchasing compliance activities. The role works closely with IT, Facilities, technical teams, Procurement, Accounts Payable, and various campus departments to ensure technology purchases are completed accurately, efficiently, and in accordance with College policies and state procurement requirements.

A high school diploma and relevant professional experience in a related area such as business administration, supply chain management or a related field and relevant professional experience in procurement, purchasing, financial administration, asset management, or business operations. Experience in using Microsoft Office applications, spreadsheets, purchasing systems, and financial tracking tools is required. Experience in higher education, government procurement, or technology purchasing is preferred. An associate’s degree or a bachelor’s degree in a finance or business administration related area may be substituted for the required experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Knowledge of procurement, purchasing, inventory control, and financial administration principles and practices. Ability to interpret and apply College policies, state procurement regulations, and departmental procedures. Ability to coordinate multiple procurement activities simultaneously while maintaining a high level of accuracy and attention to detail. Strong organizational, analytical, customer service, and problem-solving skills. Ability to establish and maintain effective working relationships with vendors, College departments, and IT personnel. Proficiency with Microsoft Excel, Word, Teams, and related business software applications. Strong written and verbal communication skills and the ability to maintain detailed records and documentation.

Additional Comments Regarding Position

Ability to frequently move, transport, and organize technology equipment and deliveries. Must be able to lift and carry packages weighing up to 25 pounds without assistance and up to 50 pounds with appropriate equipment or assistance. Requires occasional bending, reaching, pushing, pulling, and moving equipment between offices, storage areas, and delivery locations.
Some overnight travel may be required for business meetings and professional development.

Special Instructions to Applicants

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

• Employee Tuition Assistance Program ( ETAP )

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu .

Coordinates the procurement of technology-related hardware and equipment, the associated software, maintenance, installation services, and related IT purchases for the Division of Information Technology. Works closely with IT teams, Facilities, Procurement, and various campus departments to obtain pricing, solicit and collect vendor quotations, process requisitions and purchase orders, and ensure purchases comply with College policies and state procurement requirements. Assists in determining appropriate procurement methods and preparing supporting documentation, including sole source justifications, statements of work, and other purchasing records when required. Monitors procurement activity to ensure orders are processed accurately and timely while maintaining complete and organized procurement documentation. Assists in hardware-related maintenance contract management and renewals.

Essential or Marginal

Percent of Time

Percent of Time 30

Activity

Activity: Equipment Receiving, Delivery & Asset Management

Serves as the primary point of coordination for technology equipment deliveries, receiving, and asset management. Works closely with the College’s Inventory and Central Stores teams to monitor shipping status, communicate delivery information to stakeholders, and verify equipment received against purchase orders and packing documentation. Coordinates resolution of shipment discrepancies, including return merchandise authorization processing, shipping label creation, replacement orders, and associated purchase order change requests. Distributes and tracks technology assets throughout their acquisition process and assists with Central Stores with annual equipment inventory audits, equipment replacement initiative planning, including classroom technology refreshes and other technology deployment projects.

Essential or Marginal

Percent of Time

Percent of Time 30

Activity

Activity: Vendor Relations, Compliance & Documentation

Maintains productive working relationships with vendors, campus departments, and IT staff while serving as a resource regarding technology purchasing and equipment acquisition processes. Ensures procurement and asset management activities comply with College policies, state procurement regulations, and established departmental procedures. Works closely with IT and Accounts Payable to create receipt documentation, obtain invoices, and ensure payments are processed in a timely manner. Maintains procurement, receiving, and asset documentation within approved systems and supports audits, documentation reviews, reporting activities, and continuous improvement efforts related to procurement and asset management processes.

Essential or Marginal

Percent of Time

Percent of Time 20

Activity

Activity: Financial Administration & Budget Support

Provides financial and administrative support for IT equipment purchases and technology-related expenditures. Monitors equipment and procurement spending, assists with budget tracking activities, reviews open purchase orders and encumbrances, and supports fiscal year-end purchasing and reconciliation processes. Coordinates invoice review and payment processing activities to ensure accurate financial records and timely vendor payments. Compiles purchasing, equipment, and expenditure information for reporting purposes and assists departmental leadership in budget planning and expenditure monitoring activities.

Essential or Marginal

Percent of Time

Percent of Time 15

Activity

Activity: Professional Development and Industry Standards

Maintains current knowledge of higher education, information technology, state contract and state procurement rules and regulations, asset management, and financial administration best practices through professional development activities, training, conferences, vendor briefings, and industry research. Monitors emerging trends, technologies, regulatory changes, and operational practices relevant to the College’s IT Finance and procurement functions. Recommends process improvements and shares knowledge with colleagues to support continuous improvement, compliance, and operational effectiveness.

Essential or Marginal

Essential or Marginal Marginal

Percent of Time

Percent of Time 5

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Chronicle of Higher Education
  • CofC - Alumni Career Services
  • College of Charleston Website
  • Diverse: Issues in Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • Indeed.com
  • Internal Job Posting
  • jbcjobs (Joint Base Charleston Military & Family Readiness)
  • Job Fair
  • LinkedIn
  • Monster.com
  • Personal Referral
  • Post and Courier
  • Public Job Posting
  • SC Works (SC Department of Employment and Workforce)
  • Twitter
  • Word of mouth
  • Other
  • National Labor Exchange
  • CareerBuilder

Required Documents

• Resume

Optional Documents

• Cover Letter / Letter of Application
• Other Document
• Other Document 2
• Other Document 3
• Form DD 214