IT Administrative Assistant

Forbrightbank; Chevy Chase (MD); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Comprehensive health, dental, and view

4 weeks PTO

401k + company match

Metro SmartTrip benefits

Remote or hybrid work Schedules

Incentives for sustainable commuting

Paid subscriptions to community and福利

Top Workplace recognition

Job summary

Forbright Bank is seeking an IT Administrative Assistant to support IT operations, including budget tracking, asset inventory, software licensing, onboarding/offboarding, and vendor management.

This role collaborates with HR and IT, processes purchases, maintains inventory records, and assists on projects to maintain a secure and compliant technology environment.

Qualifications

• Minimum 2 years administrative experience, IT-focused preferred.
• Proficiency with Outlook, Word, PowerPoint, Excel.
• Excellent verbal and written communication; strong organizational skills.

Responsibilities

• Manage vendor invoices and coordinate with Finance to ensure timely payments.
• Track IT budget and submit monthly expense reports.
• Oversee asset inventory, licenses, and agreements for software/hardware.
• Process software/hardware purchases in line with IT policies and cost targets.
• Support onboarding/offboarding with HR and IT teams.
• Prepare equipment for shipping/receiving and distribute promptly.
• Handle contracts with suppliers, invoicing, and payments.
• Record purchases, perform physical inventory audits, and reconcile records.
• Assist with projects and operational tasks for management.
• Coordinate departmental volunteer initiatives and track hours.

Skills

Administrative support

Communication skills

Time management

Teamwork

Multitasking

Education

High School Diploma

Bachelor's Degree preferred

Tools

Microsoft Office

Job description

COMPANY DESCRIPTION:

Forbright is a nationwide full-service bank and commercial lender focused on helping to build a brighter future for our clients and the communities we serve. Forbright is committed to exceptional client service by providing seamless, innovative personal banking services to depositors and creative financing solutions to visionary middle market businesses and investors in healthcare, technology, financial services, real estate, and other industries.

COMPANY CULTURE:

We are a dynamic, high energy, fun, and fast-paced organization that has an exciting growth trajectory, meaningful mission, and embedded responsible practices into our daily interactions. We offer our team members a culture of collaboration, inclusion, flexibility, recognition, and giving back. We look to hire individuals that are passionate about our mission, and who are motivated, customer and results-oriented, innovative, adaptable, and thoughtful.

COMPANY MISSION:

We are a mission-driven institution. We operate a sound dynamic institution that is well capitalized, liquid, profitable and uses best practices to manage risk and assure compliance with laws and regulations. We use Forbright’s capital, capabilities, innovation, and expertise to help our clients succeed and contribute broadly to building a brighter future.

JOB SUMMARY:

The IT Administrative Assistant is responsible for supporting the maintenance and enhancement of IT-related matters. This includes inventory and billing tasks for the department and organization, inventory and asset control, software licensing management and tracking, onboarding/departure processing, audit-related tasks, application access controls, vendor relationships, and overall administrative support to the technology department.

• Manage vendor invoices and work closely with the Finance/Accounting department(s) to ensure they are paid accurately and on time

• Maintain IT budget by recording and monitoring monthly expenses, including submitting monthly expense reports

• Manage asset inventory solutions for the company-wide software and equipment, including IT licenses and agreements

• Fulfill software and hardware purchase requests, ensuring purchases are cost-effective and compliant with IT policies

• Collaborate with HR and IT teams to manage onboarding and offboarding processes

• Arrange and prepare equipment for shipping/receiving and distribution accurately and promptly

• Manage contracts and purchasing with vendors and suppliers, including managing invoicing and payment processes

• Record purchases, perform physical inventory audits, and maintain and reconcile inventory records

• Assist with projects and operational tasks assigned by the management team

• Spearhead the planning, organizing, and executing departmental volunteer initiatives, fostering team engagement and ensuring broad participation

• Track volunteer hours to achieve departmental goals in conjunction with Bank goals

• Maintain and organize IT storage room and replenish inventory as needed

• Perform other duties as assigned

• High School Diploma required; Bachelor’s Degree preferred

• Minimum 2 years of administrative experience required, focus within Information Technology strongly preferred

• Proficiency with Microsoft Office tools (Outlook, Word, PowerPoint, Excel)

• Excellent verbal, written, and interpersonal communication skills

• Strong organizational skills and attention to detail

• Outstanding problem-solving and time management skills

• Self-motivated, self-directed, and results-oriented

• Adaptable and able to multitask in a fast-paced environment

• Can work independently and within a team; solution-oriented with a collaborative approach

POSITION REQUIREMENTS:

We are committed to creating an inclusive workplace where all employees are capable of performing their job position. Work is primarily conducted in an office setting while certain positions may allow for remote work through the use of technology at management discretion. The functions described below are representative of those to successfully perform duties of this job. Reasonable accommodations may be made to enable employees to perform the essential functions. While performing duties of this job, the employee may be regularly required for extended periods of time to:

• Remain in a stationary position
• Use hands and fingers
• Utilize a computer monitor with visual acuity
• Operate technology or other office machinery such as printers, scanners, etc.
• Communicate clearly verbally and/or in writing with others

ADDITIONAL DUTIES:

For Forbright Bank to remain efficient and nimble as a growing organization, team members are expected to exhibit a high level of flexibility regarding any duties that may be situationally assigned outside of this job description.

PERKS/BENEFITS:

• Comprehensive health, dental, and vision plans
• 4 weeks PTO
• 401k + company match
• Metro SmartTrip benefits ($50/mo)
• Remote or hybrid (4 days per week in-office) work schedules for most positions
• Incentives for purchasing solar panels, electric vehicles, biking to work, etc.
• Paid subscriptions to Veterans Compost, Capital Bikeshare, Imperfect Foods reimbursement, and more!
• The Washington Post Top Workplaces winner for four consecutive years (2023-2026)

CORE PRINCIPLES:

• Excellence: Excellence is not a goal, but a standard, reflected in the precision of our work and the quality of our decisions. Excellence is a discipline that compounds over time and creates lasting value; it must be measured and managed.
• People: Our people are our greatest strength. We foster a culture of respect, inclusion, and ambition - where everyone matters. We celebrate collaboration and teamwork and prize loyalty - to one another, the company, our mission, and values.
• Innovation: We invest boldly in technology, harnessing innovation not for its own sake but to make banking and lending better, faster, and smarter for our clients, more efficient for our team, and more profitable for our shareholders. By combining human insight with technological excellence, we strengthen our ability to serve, to adapt, and to succeed in a changing world. Innovation is a continuous investment in new ideas.
• Sound Practices: Our foundation rests on prudence, care, integrity, and discipline. We manage credit and business risk with rigor and fundamentals-based judgment, act with transparency, and uphold the highest standards of corporate governance and regulatory compliance to ensure sustainable growth and enduring financial strength.
• Distinct Value: We focus our energy where we add value. We avoid the commoditized and the ordinary, choosing to compete through insight, specialization, technology and service. By concentrating on areas where expertise matters and relationships endure, we create differentiation that is defensible and lasting.
• Clients: We exist to advance our clients’ success and to help them grow. We listen deeply, think creatively, and deliver solutions that solve problems, drive impact and add value. Every client relationship is built on partnership, performance, and purpose.
• Shareholders: We are committed to creating exceptional value for our shareholders. We invest for the long term and view our shareholders as partners – not observers – in value creation. We allocate capital wisely, execute with precision, and continuously adapt our business model to pursue the most attractive, risk-adjusted returns. We work to make rational decisions, avoid unnecessary complexity, maintain strong liquidity and capital, and communicate with clarity and honesty. We measure success both by current performance and by the durability and quality of the long-term value we build.
• Communities and the Environment: We believe prosperity and responsibility go hand in hand. We invest in inclusive opportunity and environmental stewardship. Our goal is simple - to do our part, build a brighter, more sustainable future for the communities we serve and the world we share.

It is the policy of Forbright Bank to provide equal employment opportunities to all qualified individuals and to administer all aspects and conditions of pre-employment and employment without regard to protected characteristics.

Employment with Forbright Bank is at-will, which means that either you or the Company may terminate the relationship at any time.

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