IT & AV Programs Coordinator — Operational Excellence

UWMSN University of Wisconsin Madison; United States; On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Generous vacation and holidays

Retirement benefits

Competitive health insurance

Job summary

University of Wisconsin–Madison is seeking an IT/AV Program Coordinator to provide operational and administrative coordination for IT/AV programs. You will manage procurement, asset lifecycle, event logistics, records, and cross‑unit coordination with staff, vendors, and campus partners.

The role requires strong organizational skills, attention to detail, and the ability to work independently within university policies. Applications involve standard IT/AV support and process improvements.

Qualifications

• Experience coordinating administrative, purchasing, inventory, technology, audiovisual, event, or operational activities.
• Ability to organize and prioritize multiple requests, deadlines, purchases, assets, and events.
• Effective written and verbal communication skills; ability to work independently and with stakeholders.

Responsibilities

• Develops and maintains procedures, templates, checklists, and program documentation.
• Coordinates meetings, reports, presentations, and other materials; supports event logistics.
• Maintains event calendars, vendor contacts, and lifecycle records for technology assets.
• Coordinates procurement, onboarding/offboarding logistics, and asset disposition.
• Produces routine reports and supports budget planning for IT/AV programs.

Skills

Administrative coordination

Purchasing coordination

Inventory management

IT/AV knowledge

Event logistics

Vendor coordination

Communication skills

Education

Bachelor's Degree Preferred Minimum

Tools

Microsoft Office Suite

Recordkeeping / documentation systems

Job description

University of Wisconsin–Madison is seeking an IT/AV Program Coordinator to provide operational and administrative coordination for IT/AV programs. You will manage procurement, asset lifecycle, event logistics, records, and cross‑unit coordination with staff, vendors, and campus partners.

The role requires strong organizational skills, attention to detail, and the ability to work independently within university policies. Applications involve standard IT/AV support and process improvements.