IT Asset & Procurement Specialist

FORDHAM University; New York (NY); Hybrid; USD 68,000 - 84,000; Full time

Job summary

Fordham University is seeking an IT Asset & Procurement Specialist to support acquisition, tracking, and lifecycle management of IT hardware and software. The role maintains inventory records, assists with license compliance, and coordinates purchasing workflows.

As experience grows, the Specialist will handle vendor relations, evaluate quotes, and conduct software usage audits to optimize costs within university procurement processes. Hybrid work arrangement is offered.

Qualifications

• Bachelor’s degree required or equivalent experience considered.
• Experience in IT support, operations, purchasing, or asset tracking preferred.
• Familiarity with IT asset management concepts and procurement practices.

Responsibilities

• Maintain accurate records of IT assets and software licenses in enterprise systems.
• Process IT hardware and software requisitions and vendor quotes.
• Coordinate purchasing workflows and vendor communications.
• Support license compliance, usage audits, and cost optimization.
• Assist with asset lifecycle, returns, decommissioning, and disposal.

Skills

IT hardware basics

ITSM / ServiceNow

G Suite & Excel

Organization & detail

Communication skills

Education

Bachelor’s degree

Tools

ServiceNow

Google Workspace

MS Excel

Job description

About Fordham

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Position Details

Position Information

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Title of Position

IT Asset & Procurement Specialist

Position Number A02440

FLSA Exempt

Scheduled Hours Per Week 35

Department Student Computing

Campus Rose Hill

Work Arrangement Hybrid

Hybrid Policy Please review the Hybrid Policy at www.fordham.edu/hybridpolicy .

Position Summary

Reporting to the Assistant Director, CMDB & IT Asset Management, the IT Asset & Procurement Specialist supports the acquisition, tracking, and lifecycle management of IT hardware and software.

This role maintains accurate inventory data, supports software license compliance, and coordinates purchasing workflows. As the Specialist gains experience, the role will evolve to include greater autonomy in managing vendor relations, evaluating quotes, conducting software usage audits, and executing procurement processes.

Essential Functions

• Maintains accurate, up-to-date records of IT hardware assets, software licenses, and peripheral inventories in enterprise platforms (e.g., ServiceNow) by logging daily equipment assignments, returns, and status updates.
• Manages routine IT hardware and software requisitions; assists internal stakeholders with processing purchasing requests, evaluating vendor quotes, and ensuring adherence to university procurement workflows.
• Serves as the primary operational contact for hardware and software vendors, tracking daily order statuses, delivery schedules, shipping confirmations, basic invoice reconciliations, and routine product inquiries.
• Monitors software license allocations, assists with periodic usage audits to identify underutilized software, and supports cost-optimization efforts while ensuring compliance with vendor agreements.
• Coordinates equipment returns, decommissioning, e-waste recycling, and secure hardware disposal activities in compliance with Information Security policies and environmental regulations.
• Provides guidance and administrative support to university departments regarding IT procurement procedures, standard hardware models, and asset request fulfillment.
• Assists in gathering asset, spending, and lifecycle data to support departmental forecasting, IT budget planning, and periodic audit reporting.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

Management Responsibilities

May provide peer-level coordination or subject-matter guidance to colleagues performing similar work and/or student, part-time workers, including helping organize tasks, clarify priorities, or review work for quality or consistency.

Additional Functions

Participates in continuous improvement initiatives and cross-functional IT projects to streamline procurement workflows and enhance asset tracking processes.

Assists the Assistant Director with preparing data and documentation for Configuration Management Database ( CMDB ) audits and software license compliance reviews.

Performs other related duties as assigned to support organizational objectives and team operational needs.

Required Qualifications: Education and Experience

• Bachelor’s degree
• Minimum of two years of experience in IT support, business operations, purchasing, or asset tracking.
• An equivalent combination of education and experience will also be considered.

Required Qualifications: Knowledge and Skills

• Basic understanding of IT hardware, software licensing concepts, and procurement practices.
• Familiarity with IT Service Management ( ITSM ) or Asset Management platforms (e.g., ServiceNow).
• Working knowledge of Google Suite and Microsoft Office Suite (particularly MS Excel / Google Sheets for data tracking and reporting).
• Strong organizational skills and high attention to detail, with the ability to manage multiple routine requests and track orders effectively.
• Excellent communication and interpersonal skills, with a strong customer-service mindset when working with internal stakeholders and external vendors.

Preferred Qualifications

• Demonstrated understanding of the technical, administrative, and operational environment of higher education.
• Foundational knowledge of IT Asset Management ( ITAM ) frameworks, software asset management ( SAM ) best practices, or ITIL principles.
• Interest in pursuing professional certifications in IT asset management or procurement (e.g., Certified Software Asset Manager, CSAM or Certified IT Asset Manager, CITAM ).

Minimum Starting Salary

68,000.00

Maximum Starting Salary

$84,185.46

Qualifications

Salary is commensurate with qualifications, experience, and skills.

Is this a Union position? No

Posting Detail Information

Posting Number A1169P

Number of Vacancies 1

Start Date ASAP

Posting Date 10/23/2026

EEO Statement

Fordham University is committed to excellence and welcomes candidates of all backgrounds.

Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.