IPS Admin Specialist I - Document Control & SAP Ops

Kls-Martin-Group; Jacksonville (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid parental leave

Competitive benefits package

In-house training

Job summary

The IPS Administrative Specialist I at KLS Martin Group in Jacksonville, FL, is responsible for essential administrative functions supporting IPS cases, including creating sales and production orders, invoices, and ensuring documentation accuracy and HIPAA compliance.

Responsibilities include managing Device History Records, assisting with case checklists, and providing support to Manufacturing and Engineering to maintain production efficiency and audit readiness.

Qualifications

• High School Diploma or equivalent; AA preferred.
• Proficient in Microsoft Office.
• Experience with SAP and IPS Gate is a plus.

Responsibilities

• Create and maintain sales orders and production work orders in SAP for IPS cases.
• Coordinate with engineering on case checklists before production release.
• Deliver production packets to manufacturing or shipping areas.
• Assemble Device History Records (DHRs) and photo documentation.
• Invoice IPS cases in SAP after manufacturing confirmation.
• Monitor department emails daily and respond to stock or case updates.

Skills

IPS Administration procedures

DHRs handling

Attention to detail

Multitasking

Communication

Organizational skills

Education

High School Diploma

AA degree preferred

Tools

SAP

IPS Gate

Microsoft Office

Job description

The IPS Administrative Specialist I at KLS Martin Group in Jacksonville, FL, is responsible for essential administrative functions supporting IPS cases, including creating sales and production orders, invoices, and ensuring documentation accuracy and HIPAA compliance.

Responsibilities include managing Device History Records, assisting with case checklists, and providing support to Manufacturing and Engineering to maintain production efficiency and audit readiness.