IP Practice Support Specialist — Patent & Trademark

Cooley LLP; Reston (VA); On-site; USD 78,799,000 - 95,991,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for children and/or adults

Parental support benefits

Firm-paid life insurance

LTD

Short term medical benefits

PTO 20 days

10 paid holidays

Job summary

Cooley LLP in Reston, VA is seeking an IP Practice Support Assistant to join the IP Services team. The IP PSA will assist with administrative projects in support of practitioners, specialists, and paralegals across Patent Prosecution, Counseling, and Trademark groups.

Key duties include docketing, conflict checks, preparing bills, time entry, filing and records management, travel and meeting logistics, and coordination with vendors.

Qualifications

• Bachelor’s degree preferred
• Experience providing administrative support in a professional services environment
• Strong attention to detail with the ability to prioritize deadlines

Responsibilities

• Process docket number requests, conflict checks and new matter numbers
• Obtain patent documents via public or firm-vendor resources
• Coordinate and process vendor invoices and reimbursements
• Enter practitioner time and fees in timekeeping systems
• Assist with organization of monthly client bills and prebills
• Update electronic file guidelines in iManage
• Coordinate travel and meeting logistics

Skills

Customer service

Attention to detail

Time management

Organization

Education

Bachelor’s Degree

Tools

Microsoft Office

IntApp Time

Chrome River

iManage

Job description

Cooley LLP in Reston, VA is seeking an IP Practice Support Assistant to join the IP Services team. The IP PSA will assist with administrative projects in support of practitioners, specialists, and paralegals across Patent Prosecution, Counseling, and Trademark groups.

Key duties include docketing, conflict checks, preparing bills, time entry, filing and records management, travel and meeting logistics, and coordination with vendors.