IP Portfolio & Brand Protection Specialist

Nite Ize; Boulder (CO); Hybrid; USD 43,000 - 51,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Vacation

Holidays

Product discounts

Gym discounts

Disability insurance

Life insurance

FSA/HSA

Pet insurance

Job summary

Nite Ize, a Boulder-based company, seeks an Intellectual Property Administrator to support its IP portfolio and brand protection efforts. You will coordinate filings and deadlines, maintain records, and work with outside counsel and vendors to monitor enforcement and counterfeits.

The role involves maintaining databases, managing budget information, and collaborating with internal teams to protect products from infringement, with a hybrid on-site/remote schedule and a pay range of $31.00 to

Qualifications

• 3+ years of experience with intellectual property administration, legal administration, brand protection, patent and trademark enforcement, or similar activities.
• Experience with patents, trademarks, copyrights, intellectual property filings, or online brand protection preferred.
• Strong organizational skills with the ability to manage multiple ongoing matters, priorities, and deadlines simultaneously.
• Proven strong analytical experience with the ability to develop and refine processes and approaches.
• Attention to detail with the ability to maintain accurate, organized, and accessible legal and intellectual property records.
• Professional and polite demeanor with a collaborative, team-oriented approach.
• Must be able to manage confidential data, materials, and highly sensitive documents with extreme discretion.
• Sense of urgency and ability to manage complex tasks and follow through on details for cross-functional teams.
• Communicates effectively and efficiently with various departments and outside service providers.
• Proficiency with Microsoft Office and experience with tracking, database, or matter-management systems.
• Experience with online marketplace or brand protection enforcement platforms is preferred.
• Must be able to communicate fluently (read, write and speak) in English.
• Must be 18 or older to apply.

Responsibilities

• Coordinates patent, trademark, copyright, and other intellectual property matters with outside legal counsel, including providing requested information and documentation, and monitoring the status of pending matters.
• Maintains accurate and organized internal intellectual property databases, records, and tracking systems for filings, deadlines, renewals, registrations, submissions, annuity payment, and other portfolio activity, and ensures appropriate follow-up on outstanding matters.
• Works with outside counsel and external vendors to monitor and coordinate brand protection activities, such as reviewing and monitoring online marketplaces, websites, paid advertisements, social media, mobile applications, and other channels for knockoffs, counterfeits, unauthorized sellers, intellectual property infringements, and other potential brand violations.
• Investigates intellectual property complaints and assists in gathering sufficient information and documentation required for escalated matters.
• Assists with research, development, and implementation of intellectual property protection and enforcement strategies.
• Reviews and maintains internal electronic files for product development, intellectual property portfolios, legal correspondence, and various agreements.
• Coordinates meetings, status updates, and ongoing communications with outside counsel, vendors, and other external legal resources.
• Screens incoming messages and requests from outside counsel, vendors, inventors, and other internal and external stakeholders and ensures appropriate follow-up.
• Tracks and manages information related to departmental legal budget, including review and analysis of outside counsel invoices, legal spend, and vendor activity.
• Works cross-departmentally to review and research Authorized Reseller applications and other intellectual property or brand protection matters.
• Participates in weekly team meetings to review updates, prioritize outstanding matters, propose changes, and identify gaps, risks, or issues.
• Provides general legal and administrative support to the Legal Operations Manager and Chief Legal Officer, including correspondence, meeting coordination, task follow-through, and special projects.

Skills

IP administration

Brand protection

Patent enforcement

Trademark enforcement

Tools

Microsoft Office

IP management systems

Job description

Nite Ize, a Boulder-based company, seeks an Intellectual Property Administrator to support its IP portfolio and brand protection efforts. You will coordinate filings and deadlines, maintain records, and work with outside counsel and vendors to monitor enforcement and counterfeits.

The role involves maintaining databases, managing budget information, and collaborating with internal teams to protect products from infringement, with a hybrid on-site/remote schedule and a pay range of $31.00 to