IP Paralegal

The Phoenix Group; San Diego (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

The Phoenix Group Advisors in San Diego, CA is seeking a patent prosecution paralegal with 3–5 years of experience to support U.S. and international filings, manage deadlines, and interact with attorneys, inventors, and foreign counsel.

The role requires a solid understanding of USPTO procedures, docketing software, and the ability to handle multiple matters in a fast-paced firm setting. A paralegal certificate or equivalent experience is preferred.

Qualifications

• Three to five years of patent prosecution paralegal experience.
• Strong knowledge of U.S. patent prosecution procedures and USPTO rules.
• Experience coordinating international patent filings.
• Proficiency with USPTO Patent Center and IP docketing systems.
• Excellent organizational and time-management skills.
• Paralegal certificate or equivalent preferred.
• Experience supporting multiple attorneys and client portfolios preferred.

Responsibilities

• Prepare and manage U.S. and international patent applications, including provisional, non-provisional, PCT, and national-phase filings.
• Draft and submit USPTO documents such as Office Actions, IDSs, assignments, and powers of attorney.
• Coordinate international filings with foreign associates and manage deadlines.
• Maintain docketing of all deadlines in compliance with USPTO and foreign jurisdictions.
• Serve as a point of contact for attorneys, clients, inventors, and foreign counsel.
• Organize and maintain prosecution files and electronic records.
• Support portfolio management including audits, reporting, and special projects.

Skills

Patent prosecution

Paralegal experience

Organization

Time management

Communication

Attention to detail

Multi-tasking

Education

Paralegal certificate

Tools

USPTO Patent Center

IP docketing systems

Job description

Responsibilities

• Prepare, file, and manage U.S. and international patent applications, including provisional, non-provisional, PCT, and national-phase filings
• Draft, review, and submit USPTO documents such as Office Action responses, Information Disclosure Statements (IDSs), assignments, declarations, powers of attorney, and related correspondence
• Coordinate international patent filings with foreign associates and oversee global prosecution deadlines
• Maintain accurate docketing of all patent-related deadlines, ensuring compliance with USPTO and foreign jurisdiction requirements
• Serve as a point of contact for attorneys, clients, inventors, and foreign counsel regarding filing requirements, deadlines, and case status
• Organize and maintain patent prosecution files and electronic records in accordance with firm standards
• Support patent portfolio management activities, including audits, reporting, and special projects as needed

Qualifications

• Minimum of three to five years of patent prosecution paralegal experience in a law firm setting
• Strong working knowledge of U.S. patent prosecution procedures and USPTO rules and regulations
• Demonstrated experience coordinating international patent filings and working with foreign associates
• Proficiency with USPTO Patent Center and IP docketing systems
• Exceptional organizational, communication, and time-management skills
• Ability to manage multiple deadlines independently in a fast-paced environment
• Paralegal certificate or equivalent professional experience preferred
• Experience supporting multiple attorneys and managing diverse client portfolios preferred
• Familiarity with patent portfolio management and reporting software preferred

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.