IP Operations Administrator

Milwaukee Tool; Town of Brookfield (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401(K) savings plan

Career growth opportunities

Job summary

Milwaukee Tool is seeking an IP Operations Administrator to join our Intellectual Property team. You will support attorneys and paralegals with patent matters, manage the docket in our IPMS, and prepare documents and reports.

You’ll handle billing in Legal Tracker, manage electronic files, and help improve workflows with a proactive, detail-oriented approach in a fast-paced legal environment. This role requires strong organizational skills, reliability, and the ability to prioritize in a

Qualifications

• Experience as a legal assistant or legal secretary in IP law.
• Excellent organizational, communication, and client service skills.
• Proficiency with Microsoft Office tools.
• Experience with patent docketing software such as Anaqua.
• Willingness to work overtime as needed.

Responsibilities

• Provide administrative and legal support to attorneys and paralegals in IP matters.
• Manage IP Portfolio in docket system, including file creation and upkeep.
• Handle inboxes, distribute and save documents to electronic repository.
• Draft documents and forms for patent prosecution and administrative tasks.
• Process invoices in Legal Tracker and manage billing workflows.
• Respond to inquiries and assist with routine questions.
• Contribute to workflow improvements and handle additional duties as needed.

Skills

Organizational skills

Communication skills

Client service

Microsoft Office

Tools

Anaqua

Legal Tracker

Microsoft Office

Job description

Job Description:

Techtronic Industries – Powerful Brands, Innovative Products, Exceptional People

Milwaukee Tool is seeking an enthusiastic and detail-oriented IP Operations Administrator to join the Intellectual Property team. This is an exciting opportunity to work with a diverse and talented team of legal professionals with a passion for protecting the innovations of Milwaukee Tool. The role involves supporting attorneys and paralegals with patent matters, managing data within our Intellectual Property Management System (docket), updating records, scheduling meetings, and preparing legal documents and reports.

You’ll be DISRUPTIVE through these duties and responsibilities:

• Provide administrative and legal support to attorneys and paralegals in intellectual property matters
• Manage IP Portfolio in Intellectual Property Management System (electronic docket/Anaqua), including file creation, matter maintenance, and electronic document management
• Manage inbox/emails by acknowledging, distributing, and saving to electronic document repository
• Draft and complete documents/paperwork supporting patent prosecution by accurately and promptly completing necessary forms, documentation and other administrative tasks
• Work in billing management system to create files and process invoices (Legal Tracker)
• Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions
• Contribute to workflow and process improvements
• Perform additional administrative duties as needed

The TOOLS you’ll bring with you:

• Prior experience in a legal assistant or legal secretary role, preferably in IP law
• Strong organizational, communication, and client service skills, along with proficiency in Microsoft Office tools
• Prior experience working with patent docketing software, preferably Anaqua
• A positive attitude, flexibility, and a team-oriented mindset are essential
• Ability to prioritize tasks in a deadline-driven environment
• Willingness to work overtime as needed

Why Milwaukee Tool?

At Milwaukee Tool, we push boundaries, take risks, and never settle for the status quo. We offer:

• A collaborative, high-energy work environment.
• Career growth opportunities with a company that invests in its people.
• Robust Health, Dental, and vision insurance plans
• Generous 401(K) savings plan
• And many more, check out our benefits siteHERE.

Milwaukee Tool is an equal opportunity employer.