IP Licensing & Contracts Coordinator

Sony; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k) with company match

Paid parental leave

Life insurance

Disability insurance

Employee discounts

Job summary

Peanuts Worldwide is part of Sony and seeks a Legal Coordinator to provide day-to-day administrative, contract, and operational support for Licensing. You will manage a high volume of agreements, maintain files, and coordinate execution with internal teams and licensees.

The role requires strong organization, detail orientation, and the ability to handle confidential information in a fast-paced environment. Authorization to work in the United States is required.

Qualifications

• Associate degree; Bachelor’s degree, Paralegal Certificate, or other relevant legal certification preferred.
• Experience in legal, contract administration, licensing, IP, or administrative support is asset.
• Experience preparing, managing, or tracking standard form legal contracts is a strong plus.
• Strong organizational and time management skills, including handling confidential matters and deadlines.
• Excellent written and verbal communication with internal clients and external partners.
• Ability to work in a fast-paced environment with changing priorities and processes.

Responsibilities

• Support attorneys, contract specialists, and licensing stakeholders with prep, administration, tracking, execution, and distribution of licensing agreements and related documents.
• Draft and revise standard form agreements from approved templates with accuracy and alignment to internal requirements.
• Maintain organized contract files, reports, trackers, and databases with status, licensee info, and deadlines.
• Coordinate with Licensing, Legal, Finance, Marketing, and other teams to support contract needs and timely follow-up.
• Interface with licensees, agents, territory leads, and internal teams to coordinate document execution and information collection.
• Assist with document requests, approvals, filing, scanning, and administrative processes for licensing workflow.
• Contribute to IP/brand protection efforts and maintain enforcement materials as needed.
• Support process improvements and adoption of cloud-based tools and workflows.
• Handle confidential information with discretion and professionalism.

Skills

Organizational skills

Time management

Attention to detail

Written & verbal comms

Cross-functional collaboration

Problem solving

Discretion with confidential info

Client-service mindset

Adaptability

Education

Associate degree

Bachelor’s degree

Paralegal certificate

Tools

Microsoft Office

Outlook

Word

Excel

Adobe

Cloud-based document management

Job description

Peanuts Worldwide is part of Sony and seeks a Legal Coordinator to provide day-to-day administrative, contract, and operational support for Licensing. You will manage a high volume of agreements, maintain files, and coordinate execution with internal teams and licensees.

The role requires strong organization, detail orientation, and the ability to handle confidential information in a fast-paced environment. Authorization to work in the United States is required.