Legal Coordinator

Sony; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k) with company match

Paid parental leave

Life insurance

Disability insurance

Employee discounts

Job summary

Peanuts Worldwide is part of Sony and seeks a Legal Coordinator to provide day-to-day administrative, contract, and operational support for Licensing. You will manage a high volume of agreements, maintain files, and coordinate execution with internal teams and licensees.

The role requires strong organization, detail orientation, and the ability to handle confidential information in a fast-paced environment. Authorization to work in the United States is required.

Qualifications

• Associate degree; Bachelor’s degree, Paralegal Certificate, or other relevant legal certification preferred.
• Experience in legal, contract administration, licensing, IP, or administrative support is asset.
• Experience preparing, managing, or tracking standard form legal contracts is a strong plus.
• Strong organizational and time management skills, including handling confidential matters and deadlines.
• Excellent written and verbal communication with internal clients and external partners.
• Ability to work in a fast-paced environment with changing priorities and processes.

Responsibilities

• Support attorneys, contract specialists, and licensing stakeholders with prep, administration, tracking, execution, and distribution of licensing agreements and related documents.
• Draft and revise standard form agreements from approved templates with accuracy and alignment to internal requirements.
• Maintain organized contract files, reports, trackers, and databases with status, licensee info, and deadlines.
• Coordinate with Licensing, Legal, Finance, Marketing, and other teams to support contract needs and timely follow-up.
• Interface with licensees, agents, territory leads, and internal teams to coordinate document execution and information collection.
• Assist with document requests, approvals, filing, scanning, and administrative processes for licensing workflow.
• Contribute to IP/brand protection efforts and maintain enforcement materials as needed.
• Support process improvements and adoption of cloud-based tools and workflows.
• Handle confidential information with discretion and professionalism.

Skills

Organizational skills

Time management

Attention to detail

Written & verbal comms

Cross-functional collaboration

Problem solving

Discretion with confidential info

Client-service mindset

Adaptability

Education

Associate degree

Bachelor’s degree

Paralegal certificate

Tools

Microsoft Office

Outlook

Word

Excel

Adobe

Cloud-based document management

Job description

Join our Peanuts Worldwide team to make us part of your story! The characters of Peanuts and related intellectual property are owned by Peanuts Worldwide, which is 80% owned by the Sony Group, and 20% owned by the family of Charles M. Schulz. First introduced to the world in 1950 in the Peanuts comic strip, Charlie Brown, Snoopy and the rest of the gang have made an indelible mark on popular culture. In addition to enjoying beloved Peanuts shows and specials on Apple TV, fans of all ages celebrate the brand around the world through thousands of consumer products, as well as amusement park attractions, cultural events, social media, and comic strips available in all formats, from traditional to digital. Peanuts recently celebrated its 75th Anniversary with unprecedented worldwide exhibitions and activities, collaborations, digital marketing campaigns, and more.

Position Summary

The Legal Coordinator will provide day-to-day administrative, contract, and operational support for the Legal and Business Affairs function. This role will help manage a high volume of licensing agreements and related legal documents, maintain accurate contract files and status reports, coordinate execution and distribution of agreements, and support internal stakeholders with routine document requests and process follow-up. The ideal candidate is highly organized, detail-oriented, collaborative, and comfortable managing multiple priorities in a fast-paced, deadline-driven environment.

Job Responsibilities

• Support attorneys, contract specialists, and licensing stakeholders with the preparation, administration, tracking, execution, and distribution of licensing agreements, amendments, termination notices, NDAs, and related legal documents.
• Draft and revise standard form agreements and other routine legal documents from approved templates, ensuring accuracy, completeness, and alignment with internal requirements.
• Maintain organized contract files, reports, trackers, and databases, including updating agreement status, licensee information, deadlines, and related documentation.
• Coordinate with internal teams, including Licensing, Legal, Finance, Marketing, and other business partners, to support contract needs, resolve routine issues, and ensure timely follow-up.
• Interface with licensees, agents, territory leads, and other internal teams to coordinate document execution, collect required information, and respond to routine process-related inquiries.
• Assist with document requests, internal approvals, filing, scanning, mailing, and other administrative processes needed to support the licensing workflow.
• Assist with intellectual property and brand protection support activities, such as maintaining records, and organizing enforcement materials as needed.
• Contribute to process improvements, including maintaining accurate shared resources, streamlining contract administration workflows, and supporting adoption of cloud-based tools and systems.
• Handle confidential information with discretion and professionalism.
• Perform additional responsibilities and special projects as assigned.
• Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above.

Qualifications for Position

Qualifications and experience should include:

• Associate degree; Bachelor’s degree, Paralegal Certificate, or other relevant legal certification preferred.
• Experience in a legal, contract administration, licensing, intellectual property, or administrative support role an asset.
• Experience preparing, managing, or tracking standard form legal contracts is a strong plus.
• Strong organizational and time management skills, including the ability to manage multiple confidential matters and competing deadlines.
• Excellent attention to detail, accuracy, judgment, and follow-through.
• Strong written and verbal communication skills, with the ability to provide responsive service to internal clients and external partners.
• Ability to work effectively in a fast-paced environment with changing priorities, timelines, and processes.
• Strong problem-solving skills and ability to prioritize workload independently while knowing when to increase/audit questions or issues.
• Collaborative team player with strong interpersonal skills and a willingness to support cross-functional partners.
• High level of computer literacy, including proficiency with Microsoft Office, Outlook, Word, Excel, Adobe, and cloud-based document management or workflow tools.
• Interest in licensing, intellectual property, entertainment, consumer products, or brand management preferred.
• Must be authorized to work in the United States.
• Highly organized and detail-oriented.
• Reliable follow-through and ownership of tasks.
• Sound judgment and discretion with confidential information.
• Strong client-service mindset.
• Adaptability in a high-volume, deadline-driven environment.
• Clear communication and collaborative working style.

We are committed to creating an inclusive employee experience for you to thrive as part of Sony’s purpose to “fill the world with emotion through the power of creativity and technology.”

Benefits

Peanuts Worldwide participates in the Sony Corporation of America (SCA) benefits program and offers benefits-eligible employees (generally regular employees scheduled to work 20 or more hours a week) a comprehensive benefits program that offers coverage and support for employees and their family’s physical, emotional, and financial well-being.

What we offer you:

• Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Employee assistance plan and comprehensive behavioral health benefits
• Fertility benefits, including, surrogacy, and adoption assistance programs
• Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children
• Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance
• Short-term & long-term disability plans
• Up to 12 weeks of paid parental and caregiver leave
• 401(k) Plan with pre-tax, Roth, and after-tax options and company match with immediate vesting
• Education assistance and student loan programs

Other Programs:

• Time off to include vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year’s Day (based on business needs)
• Referral bonuses (subject to eligibility)
• Matching gift program
• A wide variety of employee business resource groups (EBRGs)
• Special discounts on Sony products, offered exclusively to Sony employees
• Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after-tax payroll deductions)

The target annualized base salary range for this position is $60,000 to $70,000. In addition to the annual base salary, this role is eligible for an annual bonus. The individual will be paid hourly and eligible for overtime. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

All qualified applicants will receive consideration for employment without regard to any basis protected by applicable federal, state, or local law, ordinance, or regulation.

Disability Accommodation for Applicants to Sony Corporation of America

Sony Corporation of America provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. For reasonable accommodation requests, please contact us by email at [e-mail] or by mail to: Sony Corporation of America, People Experience Department, 25 Madison Avenue, New York, NY 10010. Please indicate the position you are applying for.

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