Licensing Coordinator

Sony Corporation; Santa Monica (CA); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits program

Health Savings Account (HSA)

401(k) with company match

Job summary

Sony Corporation is looking for a Licensing Coordinator based in Santa Monica, CA. This role involves coordination of content and merchandise licensing, document preparation, and tracking approvals. Applicants should have 1–3 years of experience in licensing and be fluent in Japanese and English.

This position offers a hybrid working schedule, allowing for a flexible office presence. Benefits include comprehensive healthcare plans, 401(k) match, and various employee assistance programs.

Qualifications

• 1–3 years of experience in licensing or administrative support.
• Strong organizational skills and ability to manage multiple projects.
• Self-motivated and strong attention to detail.

Responsibilities

• Prepare materials and track approvals for licensing.
• Coordinate between headquarters in Japan and licensees.
• Support product and content reviews and maintain documentation.

Skills

Organizational skills

Japanese-English bilingual

Microsoft Office (Excel, PowerPoint)

Attention to detail

Interest in Anime and Manga

Education

Bachelor’s degree in a related field

Job description

Job Summary

Aniplex of America Inc. is seeking a Licensing Coordinator to join our team in Santa Monica, CA. This role supports both the content and merchandise licensing teams by coordinating materials, preparing documentation, and tracking approval processes across multiple licensed properties. The position works closely with licensors and sub‑licensors as well as other company departments such as Marketing, Production, and Accounting. It offers a hybrid schedule with 2–3 days per week in the office.

Responsibilities

• Prepare materials, track approvals, and maintain accurate documentation for each licensee.
• Assist with processing, tracking, and review of royalty reports, including data entry, invoice tracking, and coordination with accounting on discrepancies.
• Coordinate material delivery and schedules for each licensing right between headquarters in Japan, localization companies, and each licensee.
• Support submission and approval progress of licensing deals from each licensee.
• Prepare and organize documents and materials needed for each licensee’s requirements.
• Support product and content review process by checking submissions for completeness, accuracy, and guideline compliance prior to approval.
• Complete and submit required product approval forms to headquarters in Japan, including documentation prepared in Japanese.
• Maintain licensee data and contractual information, including assets, product submissions, quality assurance procedures, and sales materials, with input into a royalty management system.
• Ensure timely submission of quarterly royalty reports by licensees, reviewing data and raising questions where applicable.
• Receive, sort, pack, and ship final product samples per instructions.
• Assist with special projects as requested.
• Demonstrate honesty, trustworthiness, and ethical conduct in all responsibilities.

Qualifications

• 1–3 years of experience in licensing, entertainment, merchandising, or administrative support.
• Bachelor’s degree in a related field preferred or equivalent experience.
• Professional level Japanese–English bilingual skills for daily correspondence with licensors in Japan.
• Strong organizational skills with the ability to track and research performance analytics and create reports on multiple projects and competing deadlines.
• Excellent attention to detail and accuracy.
• Self‑motivated, energetic, and a self‑starter.
• Strong Microsoft Office skills, especially Excel and PowerPoint.
• Knowledge, interest, and passion for Anime, Manga, and entertainment highly preferred.
• Willingness and ability to handle hands‑on tasks such as unpacking, packing, and shipping product samples.
• All candidates must be authorized to work in the USA.

Benefits

We offer a comprehensive benefits program for eligible employees (20+ hours per week), including medical, prescription drug, dental, and vision coverage for employees and their families, a Health Savings Account (HSA), Flexible Spending Account (FSA), employee assistance plan, behavioral health benefits, fertility benefits, insurance coverage, voluntary benefits, short‑term and long‑term disability plans, paid parental and caregiver leave, 401(k) with company match, education assistance, student loan programs, flexible work arrangements, and time off such as vacation, paid holidays, sick leave, Summer Fridays, and a winter break. Additional programs include referral bonuses, a matching gift program, employee resource groups, special discounts on Sony products, and an employee stock purchase plan.

EEO & Disability Accommodations

SCA is an equal opportunity employer and will consider qualified applicants with arrest or conviction records. All qualified applicants will receive consideration for employment without regard to protected class status. SCA provides reasonable accommodations for qualified individuals with disabilities and disabled veterans. For accommodation requests, please contact [e-mail]. Sony will never request personal identifying information during the initial stages of the application process.

Legal Notice

Right to Work (English/Spanish)E‑Verify Participation (English/Spanish). Purpose: Fill the world with emotion, through the power of creativity and technology.

Core Values

• DREAMS & CURIOUSITY – Pioneer the future with curiosity.
• DIVERSITY – Pursue the creation of the very best by harnessing diverse viewpoints.
• INTEGRITY & SINCERITY – Earn the trust for the Sony brand through ethical and responsible conduct.
• SUSTAINABILITY – Fulfill our stakeholder responsibilities through disciplined business practices.