IP Legal Practice Assistant: Detail‑Driven Support

FBT Gibbons; Newark (NJ); On-site; USD 50,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Parental leave

Paid time off

401(k) with employer matching

Wellbeing programs

EAP

Job summary

FBT Gibbons LLP in Newark, NJ seeks an IP Legal Practice Assistant to support our Intellectual Property team in a fast-paced, deadline-driven environment.

The ideal candidate has 3+ years' IP legal practice experience, is highly proficient in Microsoft Office, and can manage multiple tasks while maintaining accuracy and professionalism. Familiarity with CPI, PracticeLink, and NetDocuments is a plus. This is a full-time, on-site role with a competitive salary.

Qualifications

• High school diploma or equivalent.
• 3+ years of IP legal practice assistant experience required.
• Highly proficient in Microsoft Office software programs.
• Ability to learn CPI, PracticeLink and NetDocuments at a proficient level.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Assist with preparing, filing and prosecution of US patent applications including electronic filing with the USPTO.
• Send signature documents for execution by inventors.
• Draft patent and trademark documents and correspondence.
• Send reminders to timekeepers and clients regarding deadlines.
• Manage IP docketing deadlines through CPI and other internal resources.
• Research foreign references and non-patent literature documents.
• Review filing receipts and notices from USPTO for accuracy.
• Create and pull reports as needed by attorneys or paralegals from CPI.
• Maintain electronic files of all correspondence and filings per department protocols.
• Prepare, revise, and format legal documents; proofread for content and grammar.
• Manage business intake, engagement letters, and new files.
• Serve as a resource to teammates and mentor others.
• Maintain and manage timekeepers’ calendars and court deadlines.

Skills

IP legal practice experience

Microsoft Office proficiency

Independent & team collaboration

Education

High school diploma or equivalent

Tools

CPI

PracticeLink

NetDocuments

Job description

FBT Gibbons LLP in Newark, NJ seeks an IP Legal Practice Assistant to support our Intellectual Property team in a fast-paced, deadline-driven environment.

The ideal candidate has 3+ years' IP legal practice experience, is highly proficient in Microsoft Office, and can manage multiple tasks while maintaining accuracy and professionalism. Familiarity with CPI, PracticeLink, and NetDocuments is a plus. This is a full-time, on-site role with a competitive salary.